Forms of the order for the certification. Order for personnel certification

Drawing up an order on the certification of employees is a necessary part of the procedure for monitoring the level of qualifications, theoretical knowledge and practical skills of employees of enterprises and organizations. In most cases, certification is an initiative of the employer and is of a periodic nature.

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Why do you need certification

This check, which is a kind of exam, allows you to assess vocational training personnel at one stage or another in a specific division of the company. In the event that weaknesses are identified, thanks to such control, management is able to take the necessary measures in a timely manner to eliminate them. Also, certification is a stimulating procedure for employees, contributing to an increase in labor productivity and expanding the prospects of the organization.

Limitations in the selection of certified

Not everyone can be checked. There are a number of employees who are exempted by law from this procedure. These include:

• pregnant women,
• women with children under three years of age,
• those who have worked in their specialty for less than one year.

Certification procedure

The starting point for certification is the voluntary expression of the will of the employer. It is drawn up in the form of an order, which indicates the need for control, the composition of the commission and the people responsible for executing the order are appointed.

During the certification, the members of the commission study the reports provided by the employees, etc. documents asking questions on professional themes and based on the results of the check, a verdict is issued.

The certification procedure is registered in a special protocol, the results are entered in the certification sheet (a separate document is drawn up for each employee), and the final conclusion has the form of a short resume on whether this or that employee corresponds to the position held.

Commission appointment

As mentioned above, for carrying out certification a special commission is appointed. It should include at least three people... Most often these are representatives of different structural units, middle managers of the enterprise, highly qualified specialists with sufficient knowledge for an adequate and fair assessment of their colleagues. Sometimes the committee includes outside experts and a company director.

What are the results of certification

The proof test results can be very different. The most preferable, of course, are those when all employees confirm their qualifications. But this does not always happen. Sometimes certification can show unsatisfactory results, after which some employees are transferred to other positions, demoted, or even fired. However, loyal employers try to keep jobs even in such cases and send people for retraining.

Who draws up the order

Any employee of the company authorized to create this kind of documents can directly write the order. Usually these are:

• either a lawyer
• or a specialist of the personnel department,
• or a secretary.

In any case, this is an employee with necessary knowledge about the rules for writing orders, as well as those who know the basics of labor and civil law. After signing, the order is always submitted for signature to the head of the organizations - without his autograph it will not be considered valid.

How to draw up an order for the certification of workers

There is no unified form of order for certification of employees, so enterprises can write it in any form or use a document template developed within the company and approved in the accounting policy.

The order must necessarily contain a number of necessary information:

• number and date of compilation,
• company name,
• names and positions of certified employees,
• composition of the commission,
• data on the responsible executor,
• date of certification.

How to issue an order

The order can be written by hand or printed on a computer (the second option is more modern and widespread), but in any case it must have "live" signatures the head of the company and everyone who is mentioned in it - the autographs of the latter will confirm that they are familiar with the document.

The order can be written on a regular A4 sheet or on the company's letterhead, it is not necessary to certify it with a seal: firstly, the order refers to the company's internal documentation, and secondly, since 2016 legal entities at the legislative level, they are exempted from the obligation to use seals and stamps in their work.

From the point of view of office work this document has a fairly standard structure and should not cause any compilation problems.

1. At the beginning in the middle of the line, the full company name, then the word "Order" is written below, its number according to the internal document flow and the meaning is briefly indicated (in in this case - on the certification of employees).
2. Further is introduced localitywhere the company is registered, and date drawing up an order.
3. After that comes the actual order. The first step is to indicate
   • the purpose of the certification,
   • its exact date (or period, if certification takes more than one day).

   This also includes staffthat are subject to verification - their list can be entered directly into the order, or indicated in a separate document.

4. Then the text includes the composition of the certification commission (positions, surnames, initials of employees are indicated), with the allocation of its chairman and ordinary members, a secretary enters, who will record the course of the attestation meeting and fill out attestation sheets.
5. A separate item should be delegated to one of the heads of departments (usually the head of the personnel department or the deputy director of personnel) to explain to employees the rules and procedure for impending certification, and set a deadline for submitting the results of the audit to the head.
6. In conclusion, the order establishes responsible for its execution employee (his name and position fit in).
7. Signs under the order:
   • director of the organization,
   • company specialists who are members of the commission,
   • the employee responsible for the execution of this order.

Attestation is a periodic examination of the professional level of employees by the employer to determine the suitability of their qualifications for the position held or work performed. Certification is a rather important and responsible procedure for both employees and employers. After all, an employee who has not passed certification, as not corresponding to the position held or the work performed, can be dismissed (clause 3 of part 1 of article 81 of the Labor Code of the Russian Federation). Accordingly, the employer must approach the certification with the utmost care. Including correctly draw up the documents related to it. One of these documents is an order for the certification of employees, a sample of which we will provide in our consultation.

Sample order for certification

There is no unified form of order for the certification of employees. Therefore, each organization develops such an order independently.

First of all, the certification commission is approved by order. Also, the order for certification establishes the date and time of certification, a list of employees subject to certification (or such a list is attached to the order), as well as a list of documents required for certification. The persons indicated in the order must be familiar with it. As for the employees subject to certification, they can be familiarized either with the order itself, or with the certification schedule drawn up on the basis of the order. We have provided a sample of such a graph in a separate

The head of the organization issues a corresponding order on the certification. It defines the date of certification, the list of certified workers and the composition of the certification commission.

About certification

In order to establish the correspondence of qualifications to the position held, as well as to improve the distribution labor resources, stimulating increased efficiency and interest in labor results

2. To approve the list of employees subject to certification.

3. Create an attestation commission consisting of:

Chairman - Deputy Chief Engineer I.E. Abramov

Secretary - E.V. Kudrina

Deputy head of the personnel department Vetrova Z.M.

Safety engineer Lyakhov R.B.

Deputy Chief technical department M. M. Kutepov

4. Heads of departments organize work on the preparation of submissions for certification, characteristics of employees and transfer them to the certification commission by August 1, 2003.

5. The head of the personnel department to organize explanatory work on the procedure for conducting certification, methodological preparation for conducting certification.

6. The chairman of the attestation commission and the secretary to provide attestation materials to the general director for making personnel decisions by August 17, 2003.

7. Control over the execution of the order shall be entrusted to the Deputy General Director Varzin K.I.

Material on the topic:

Order on the certification of teachers for compliance with the position held

The order confirms the participation of A.L. Andreev. in the work of the school certification commission

On the subject: methodological developments, presentations and notes

A demo version of test items in the form of computer testing for certification of teachers for compliance with the position held were prepared by the Center for Certification of Educators in St. Petersburg.

Demo version of qualification tests for compliance with the position of subject teachers prepared by the state educational institution Krasnodar Territory "Krasnodar Regional Ins.

Before certification, I faced the fact that I had to write a presentation for myself. It was approved by our Department of Education. Hope it helps somebody.

The main stages of the lesson (lesson) and its content are presented in the outline development scheme in the table. When writing an abstract, the teacher can skip certain stages or change the structure of the lesson.

Carrying out certification teaching staff for compliance with the position held: 1. Preliminary stage 2. Conducting a written qualification test 3. Making a decision.

The local act was developed in accordance with clause 8, part 1 of article 48, part 2 of p.49 of the Federal Law "On Education in the Russian Federation".

This Regulation has been developed in order to determine the order and organization of the work of the Attestation Commission for the attestation of teaching staff in order to confirm the compliance of pedagogical.

Order on the certification of employees - sample you will find such a document and the necessary explanations for its preparation in our article. Also in it, we posted a link to download a template for the order to create an attestation commission.

Sample order for certification of workers.doc

Sample order on the creation of a commission for certification of workers.doc

Attestation order (download order for attestation)

An order for attestation is an employer's administrative document, in accordance with which, as a rule:

• the timing of the event is determined;
• persons responsible for the organization and conduct are appointed;
• a special commission is formed;
• the circle of workers subject to certification is established.

Although Labor Code The Russian Federation regulates the need for attestation only in relation to pedagogical and scientific employees, some industry laws supplement these provisions (for example, Article 48 of the Law "On the State Civil Service of the Russian Federation" dated July 27, 2004 No. 79-FZ, etc.).

With regard to other employees, the employer is entitled to carry out such measures as required by production and in accordance with local documentation (see the article Making up a regulation on certification of employees - sample).

In accordance with paragraph 4 of the resolution "On approval ..." dated 05.10.1973 of the State Committee for Science and Technology of the USSR No. 470 and the State Committee for Labor of the USSR No. 267, the following persons cannot be involved in the certification:

• working in positions up to 1 year;
• novice specialists during the period of compulsory work after graduation;
• pregnant women;
• women with a child under the age of 1 year.

Order on the creation of a commission for certification of workers

The head of the organization can order the creation of an attestation commission by issuing a separate order or including this order in an order for attestation.

The employer can determine the composition of the commission on the basis of the provisions of local documentation and the requirements of the relevant legislation (for example, clause 10 of article 48 of Law No. 79-FZ, etc.).

So, orders for the certification of employees and the creation of an certification commission can be drawn up in any form, indicating all significant attributes. The composition of the commission is determined by the employer at his own discretion - in the absence of a prescription from the law.

Order on the certification of employees

Drawing up an order on the certification of employees is a necessary part of the procedure for monitoring the level of qualifications, theoretical knowledge and practical skills of employees of enterprises and organizations. In most cases, certification is an initiative of the employer and is of a periodic nature.

Why do you need certification

This check, which is a kind of exam, allows you to evaluate the professional training of personnel at a particular stage of work in a particular division of the company. In the event that weaknesses are identified, thanks to such control, management is able to take the necessary measures in a timely manner to eliminate them. Also, certification is a stimulating procedure for employees, contributing to an increase in labor productivity and expanding the prospects of the organization.

Limitations in the selection of certified

Not everyone can be checked. There are a number of employees who are exempted by law from this procedure. These include:

• pregnant women,
• women with children under three years of age,
• those who have worked in their specialty for less than one year.

Certification procedure

The starting point for certification is the voluntary expression of the will of the employer. It is drawn up in the form of an order, which indicates the need for control, the composition of the commission and the people responsible for executing the order are appointed.

During the certification, the members of the commission study the reports provided by the employees, etc. documents, ask questions on professional topics and issue a verdict based on the results of the check.

The certification procedure is registered in a special protocol, the results are entered in the certification sheet (a separate document is drawn up for each employee), and the final conclusion has the form of a short resume on whether this or that employee corresponds to the position held.

Commission appointment

As mentioned above, a special commission is appointed to carry out the certification. It should include at least three people... Most often these are representatives of different structural divisions, middle managers of an enterprise, highly qualified specialists who have sufficient knowledge to adequately and fairly assess their colleagues. Sometimes the committee includes outside experts and a company director.

What are the results of certification

The proof test results can be very different. The most preferable, of course, are those when all employees confirm their qualifications. But this does not always happen. Sometimes certification can show unsatisfactory results, after which some employees are transferred to other positions, demoted, or even fired. However, loyal employers try to keep jobs even in such cases and send people for retraining.

Who draws up the order

Any employee of the company authorized to create this kind of documents can directly write the order. Usually these are:

• either a lawyer
• or a specialist of the personnel department,
• or a secretary.

In any case, this is an employee who has the necessary knowledge about the rules for writing orders, as well as who know the basics of labor and civil law. After signing, the order is always passed to the head of the organizations for signature - without his autograph it will not be considered valid.

How to draw up an order for the certification of workers

There is no unified form of order for certification of employees, so enterprises can write it in any form or use a document template developed within the company and approved in the accounting policy.

The order must necessarily contain a number of necessary information:

• number and date of compilation,
• company name,
• names and positions of certified employees,
• composition of the commission,
• data on the responsible executor,
• date of certification.

How to issue an order

The order can be written by hand or printed on a computer (the second option is more modern and widespread), but in any case it must have "live" signatures the head of the company and everyone who is mentioned in it - the autographs of the latter will confirm that they are familiar with the document.

The order can be written on a regular A4 sheet or on the company's letterhead, it is not necessary to certify it with a seal: firstly, the order refers to the company's internal documentation, and secondly, since 2016, legal entities at the legislative level are exempted from the obligation to use printing in their work and stamps.

Sample order for certification of employees

From the point of view of office work, this document has a completely standard structure and should not cause any problems with drafting.

1. At the beginning in the middle of the line, the full company name, then the word "Order" is written below, its number according to the internal document flow and the meaning is briefly indicated (in this case, about the certification of employees).
2. Further is introduced localitywhere the company is registered, and date drawing up an order.
3. After that comes the actual order. The first step is to indicate
   • the purpose of the certification,
   • its exact date (or period, if certification takes more than one day).

This also includes staffthat are subject to verification - their list can be entered directly into the order, or indicated in a separate document.

Certification of employees for compliance with the position held

the most important articles for you on

Normative base

Under the traditional employee appraisal system current legislation the procedure is understood, the content and procedure of which the employer develops independently. In the Labor Code of the Russian Federation there is no article entitled "Certification of employees for compliance with the position held". However, the Labor Code, in accordance with Article 81, determines that the procedure for carrying out certification is established by a local regulatory act of the employer.

For example, certification of cultural workers is determined by the Procedure approved by the Deputy Minister of Culture of the Russian Federation, dated 08.02.2010 No. 7790-44 / 04-ПХ. This normative act, in particular, stipulates that employees who, due to the nature of their activities, do not require special skills or knowledge, for example, unskilled workers, are not subject to certification.

There is a nuance: the employer develops the regulation on the certification of subordinates independently, taking into account the opinion of the trade union, but if there is no trade union in the organization, then there is no need to coordinate anything with anyone.

Regulation on certification of employees

We recommend that you approach the development of the document, which will be called "Regulations on the certification of workers", with attention. In order to exclude possible negative judicial practice, as well as to ensure that the certification of employees for compliance with the position held is as clear as possible for both employees and the employer himself, it is advisable to include the following sections in it:

1. General information.
2. Section about preparatory activities.
3. Section on certification.
4. Final provisions.
5. Applications.

These sections are provided as examples and do not claim to be universal. We want to give the employer a step-by-step algorithm so that the certification of employees at his enterprise does not fail and is as objective as possible.

General section

Step 1. Determine the purpose of the certification

For one employer, it will be enough to write that the purpose of this event is to determine the suitability of the employee's qualifications for the position he holds.

Another can set out the goal of rational use of the labor resources of their employees, increasing the effectiveness of their work and responsibility for the assigned work. Formulate clearly and specifically the goal you are striving to achieve.

For example, in accordance with the Regulation approved by the Decree of the Government of the Russian Federation of March 16, 2000 No. 234, the purposes of certification of enterprise managers are:

Objective assessment of the activities of managers and determination of their suitability for the position;

Assistance in improving the efficiency of enterprises;

Stimulating the professional growth of enterprise managers.

Step 2. Determine the composition of the certified workers

Taking into account that the legislation does not restrict the employer in the choice of categories of employees for their certification, we still recommend NOT to include in the lists of certified:

• pregnant women;
• who have worked in office for less than a year;
• those on parental leave and employees who have worked for less than one year after starting work from this vacation;
• old age pensioners;
• minors;
• employees with whom a fixed-term employment relationship has been concluded.

The rest of the staff can be certified.

For example, when the attestation of prosecutors is carried out, the number of attested does not include:

Those on parental leave (they can be certified six months after leaving the leave);

Employees who have reached the age limit for serving (if they have not made significant omissions in their work);

Officers in the reserve of the military prosecutor's office when conferring their initial class rank.

All the rest of the employees of the prosecutor's office are subject to certification in accordance with the Order of the Prosecutor General of 20.06.2012 No. 242.

Step 3. Fix the frequency of certification

Certification can be carried out every year, but such a frequency is unlikely to contribute to the formation of a healthy atmosphere in the team. therefore the best option there will be a period not more often than once every three years and at least once every five years.

For example, according to the text of Federal Law No. 342-FZ of 30.11.2011, attestation of employees of internal affairs bodies is carried out once every four years.

Step 4. Indicate the grounds for the extraordinary certification

It is better to provide (in case of separation) and fix that an extraordinary certification can be carried out:

• by agreement of the parties;
• in the event of a change in working conditions for technological reasons;
• in case of repeated improper performance of their official duties.

Then the employer will have the right to send the employee for an extraordinary certification, based on the results of which an appropriate decision will be made, including that provided for in paragraph 3 of Article 81 of the Labor Code of the Russian Federation.

For example, in the Regulation approved by the Ministry of Transport of the Russian Federation of 11.03.1994 No. 13/11 (registered in the Ministry of Justice on 18.04.1994 No. 548), early certification is carried out in cases where gross violations of the rules and regulations governing safe operation vehicles, or transport accidents with serious consequences.

Section on preparation for certification

In this section, it is necessary to clearly and understandably indicate what steps and measures the employer and his subordinate officials must take.

Step 1. Determine the composition of the commission

The composition of the commission is determined by the order of the employer.

The commission must have a chairman, rank-and-file members and a secretary.

It is necessary to indicate which of them has the right to vote and who does not.

It is also important who will have the decisive right to vote if the opinions of the members of the commission are equally distributed (to avoid this, the commission should be created from an odd number of representatives of the employer).

The composition of the commission is permanent, changes can be made either due to a conflict of interest, or in connection with personnel transfers.

It is important to define the powers of the commission members. So, the chairman is responsible for the validity and legality of the collegial decisions taken, the members of the commission - for the comprehensiveness and objectivity of the decisions made, the secretary - for technical work.

Step 2. Make a schedule

The certification schedule is a document that the employer prepares annually. Approved by a separate order. The schedule should be approved in advance in order to have time to familiarize those who are to be certified with it.

The chart indicates:

• the list of employees subject to certification this year;
• dates and place of the procedure;
• time required personnel documents on certified employees and full names of those responsible for the provision.

Step 3. Notify employees about the upcoming certification

All certified employees must be notified of the procedure in advance and against signature. How much in advance, the employer decides, but the optimal period is one month.

The form of the notification is not important, the fact that confirms familiarization is important.

If the employee refuses, an appropriate act is drawn up.

If sick, a corresponding notification is sent to the place of registration and residence by registered mail with a receipt acknowledgment.

Step 4. Obtain the required personnel documents

Due to the fact that the certification commission makes decisions on the basis of the documents provided, the employer has the right to independently foresee which document and in what time frame should be submitted to the commission.

It can be any requirement, like a portfolio.

For example, until recently, pedagogical workers of state government institutions social service in the Leningrad region were supposed to submit a portfolio for certification social workercharacterizing the results of their activities. However, it is worth noting that at present this requirement has been canceled by order of the Committee for Social Protection of the Leningrad Region's population dated January 21, 2013 No. 1.

Sample portfolio of a social worker for certification

In practice, most often the employer requires the commission to submit a testimonial or official response to the employee, which should be prepared by his immediate superior.

The employee's characteristics must be presented against signature. After reviewing this document, it is submitted to the certification commission.

The deadline for submitting all documents is indicated in the schedule.

Certification section

This section is a description of the step-by-step procedure for certification of workers at the enterprise.

Step 1. Determine the quorum

For this, the regulation should state that with the participation of two-thirds of the composition of the commission, its decisions are considered competent. If the number of commission members is less, the certification is postponed to another period determined by the employer, taking into account the requirements of the described regulation.

Step 2. We describe the procedure itself

We write that the certification of employees for their compliance with the position should be carried out in the presence of the employee himself and his immediate supervisor, in a friendly atmosphere (the employee is already under stress).

We indicate that the boss represents the employee, and then the members of the commission ask questions of interest to them.

After the questions are asked and the employee answers them, the certified employee is removed, and his manager and members of the commission remain to discuss and make an appropriate decision.

After making a decision, the employee is invited, and the chairman announces the decision of the commission.

Step 3. Fixing the decision-making mechanism

The employee's professional activity should be assessed in relation to qualification requirements to his position. It is necessary to take into account the personal contribution of the employee to the achievement of the goals facing the organization, as well as the complexity and intensity of the work that he performs.

It is worth paying attention to the absence or presence of facts of violations of the work schedule and job duties.

All doubts are interpreted in favor of the employee.

Step 4. Options for decisions of the commission

We describe what decisions the commission can make:

• the employee corresponds to the position held;
• send for training to suit the position held;
• apply to the employer for an increase (salary, in position);
• consider the issue of demotion due to insufficient qualifications;
• does not correspond to the position held, to recommend to send for training to improve qualifications or to be fired due to insufficient qualifications.

Step 5. We draw up the decision of the commission.

All decisions of the commission are drawn up in a protocol or entered in the employee's certification sheet. It makes no sense to draw up both documents, in fact they are one and the same, only the form is different. At the same time, no one forbids filling in both documents.

The attestation sheet and the protocol are signed by all members of the commission present at the attestation.

The order must be issued within a certain time frame, the employer himself will determine when, but not more than one month.

It is necessary to provide that the terms can be interrupted (when going on vacation, temporary absence for unexplained reasons or temporary disability, this period should be interrupted).

Violation of the terms entails cancellation of the decision by the attestation commission.

For example, if A.V. Petrov will be recognized as inappropriate for his position, the employer has the right to dismiss him, send him to training or demote him (his will, the certification commission gave him such powers).

If the employer decides to relocate A.V. Petrov to a lower position, and A.V. Petrov will refuse, the employer will have the right to fire him on the same grounds.

Step 6. Employee rights

It is advisable to point out that in case of disagreement with the results of certification, the employee can appeal this decision in the manner prescribed by law.

Final provisions

This section contains information on where to store approval documents. All attestation documents are stored in personnel departments, protocols are in the nomenclature folder, attestation sheets are in the personal files of employees.

The storage period for these documents is 75 years.

Sample regulation on certification of workers

Sample Schedule for Employee Certification

Sample characteristics per employee for certification

Sample employee certification protocol

Sample approval sheet

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Full or partial copying of materials is prohibited,

ORDER

On the attestation commission for attestation of teaching staff in order to confirm compliance with the position held

In accordance with Article 49 of the Federal Law of the Russian Federation dated December 29, 2012 No. 273-FE "On Education in the Russian Federation", by the order of the Ministry of Education and Science of the Russian Federation No. 276 dated April 07, 2014 "On Approval of the Procedure for Certification of Teachers organizations carrying out educational activities"in accordance with the Regulation" On the procedure for attestation of teaching staff in order to confirm the suitability of the position held ", approved by order for the School-gymnasium No. 3 dated 12.01.2014 for the organization of certification of teachers in order to confirm the suitability of the position

I ORDER:

To create from October 2017 an attestation commission for attestation of teaching staff in order to confirm compliance with the position held (hereinafter- Certifying commission).

Approve the composition of the Attestation Commission (Appendix 1).

To approve the list of pedagogues subject to certification for compliance with the position held in the 2017-2018 academic year (Appendix 2).

To approve the schedule for passing certification for compliance with the position held in the 2017-2018 academic year (Appendix 3).

Determine the function of the Attestation Commission to consider the issue of hiring teachers whose qualifications do not meet the requirements of qualification characteristics.

The control over the execution of the order shall be entrusted to the Deputy Director for OIA Moskalets N.V.

Director N. B. Radchenko

Familiarized with N.V. Moskalets

Appendix 1 to the order

from 04.10. 2017 # 264

COMPOSITION

attestation commission for attestation of teaching staff in order to confirm compliance with the position held

Full name

Position

Status

Kobets Lyubov Alexandrovna

Chairman of the attestation commission

Moskalets Natalia Vitalievna

deputy Director for educational work

Secretary of the Certification Commission

Vlasova Natalya Anatolyevna

deputy Director for educational work

Deputy Chairman of the Attestation Commission

Dovga Olga Alexandrovna

Trade Union Committee Chairman

Commission member

Radchenko Natalia Borisovna

director

Commission member

Znaesheva Tatiana Viktorovna

Head of the Department of Natural Sciences and Mathematics

Commission member

Mishura Natalya Vasilievna

deputy director for educational work

Commission member

Director N. B. Radchenko

Appendix 2 to the order

from 04.10. 2017 # 264

LIST

teachers subject to attestation for their position in 2017-2018.

Cholakchik Mummine Abidovna - technology teacher

Dementyeva Natalia Pavlovna - teacher - librarian

Director N. B. Radchenko

Appendix 3 to the order

from 04.10. 2016 No. 264

SCHEDULE

passing the certification of teaching staff for compliance with the position held in 2017-2018.

p / p

Full name

date

Position

Cholokchik Mummina Abidovna

06.04.2017

Teacher

Dementieva Natalia Pavlovna

03.04.2017

Librarian teacher

Director N. B. Radchenko