The BEST-Office system provides operational and accounting At small businesses and is intended for managers of enterprises, managers, warehouse workers and accounting. It allows you to:

Fully monitor financial flows;

Manage the inventory of the enterprise;

Regulate relationships with business partners;

Form the necessary accounting and tax reporting.

The BEST-Office system implements the following functions:

Accounting of finance;

Accounting of mutual settlements;

Procurement management;

Inventory Management;

Sales management;

Tax accounting;

Accounting

Wage accounting

Accounting property

Accounting frames

The BEST system is designed not only for the accounting service of the enterprise, but also for use by operational and managerial workers. This assumes the presence of two types of accounting:

Operational accounting;

Accounting.

Operational accounting Designed for enterprise managers that carry out accounting operations for the supply and sales of commodity and material resources of work and services. Accounting itself is to register primary payments, purchases, sales and storage of stocks in the warehouses of the enterprise. The program supports all the necessary operations in the logistics of the enterprise.

Operational accounting is conducted according to the rules that deflect (or may deviate) from the rules used in accounting and established by legislative acts. This account is non-elected and as the main task has the support of internal accounting of the enterprise. Therefore, in first place, the requirements of the speed and ease of data processing are published, the required level of analytical information, the quality of customer service of the enterprise. The system assumes that the company contains only operational accounting economic activity, And accounting or absent, or is conducted in other ways.

Accounting The company's accounting service is focused on the relevant registration of primary accounting documents, the formation of postings on accounting accounts and obtaining a full set of internal, external and tax reporting of the enterprise.

The BEST system - the office can only work as a system of operational accounting and management reporting (i.e. the accounting subsystem is not used). Operational accounting can be started immediately after installing the system, since there is no need to pre-configure the accounts plan and enter balances by synthetic accounts. The system does not require mandatory filling of reference books (except for the directory of the cash register and accounts in banks and the directory of warehouses, which must be filled before starting work with the operational accounting subsystem).

The International Organization for Standardization proposed a seven-level architecture of interaction of open systems: 1. Physical - determines some physical characteristics of the channels. At this level, the requirements for the characteristics of cables and connections, to the electrical characteristics of the signals (eg, signal transmission rate) are presented. 2. Channel - determines the rules for managing data transfer between two network nodes. Provides control of the correctness of transmission with blocking information: each block of information is supplied with a checksum. In accordance with the current level of development of the equipment, this control is implemented at the hardware level: the modem allows you to check the presence of errors when transmitting and when errors are detected itself requests re-transmission. At the hardware level, compression issues and rosasitization of transmitted data are solved in, transparent to the user, which ensures an increase in the data rate. 3. Network - provides protocol management, routing. It applies to the Data Lock Rules Agreement and addressing rules. On one channel, data from different modems can be transmitted, which provides more complete channels of channels, involves the rules for the interaction of heterogeneous networks. 4. Transport - responsible for the standardization of data exchange between programs that are on various network computer. 5. Session - determines the rules for the applied program dialogue, restart rules, networking rules for network resources. Actually controls the right to access. 6. Representative - determines the data formats, alphabets and codes for the presentation of special symbols, pseudographic characters, etc. The level consists of many syntactic tables (teletype, ASCII, video music, etc.). 7. Applied - engaged in supporting the applied end user process. Unlike level 6, this level is dealing with data semantics. Contains service elements to support applied processes, such as management labor resources, financial data exchange, transmission / reception of programming language and exchange of business data.

Each level "hangs" its portion of information to the package as passing (except physical). All levels can be divided into 4 groups: "On the local network (1-2);" Fireless communication (3-4); "Logic connection (5);" Interaction level with annex (6-7).

Relational data models The relational model is the simplest and most familiar form of data representation in the form of a table. In the theory of sets, the table corresponds to the term relationship, which gave the name of this model. The name of the table corresponds to the name of the relationship, the names of the columns - the names of the attributes, and the rows are the cortes. For it, there is a developed mathematical apparatus - relational calculus and relational algebra, where theoretically multiple operations (association, subtraction, intersection, compound, etc.) are defined for databases (relationships). The advantage of the RMD Yavl. Comparative simplicity of instrumental tools of its support, and the disadvantage is the rigidity of the data structure (the impossibility of setting the rows of the table of arbitrary length) and the dependence of its speed from the size of the database. For many operations defined in such a model, it may be necessary to view the entire database.

The Russian business software developer was founded in 1990 in Moscow by a team of like-minded people who set itself the goal - to create and implement information and management technologiescontributing to the construction of an effective, high-yield and competitive business at customer enterprises.
The founders of the company previously worked in the Research Institute and the Space Industry in the field of software development for launching and planting spacecraft.

The company began its activities in 1990 under the brand name "Intellect-Service". By 2002, two large and independent directions were formed: the first is the continuation of the own development of software for business and the second is the introduction of other developers programs.
In 2004, the direction of its own software development under the brand name "BEST" It was released into an independent legal entity with the same name "Company" BEST ". Here are just some merchants of the company's development:

• 1990. Separate software products were released on the small business market: Bank, cash desk, warehouse, salary and mutual settlements.

• 1991 Developed the first comprehensive system for automation of small enterprises "FastCalk" ("Accountant").

• 1992 released software package Bambi - Accounting, small business economy, which has received great recognition of users.

• 1993 released the first version of the integrated information system "BEST", the name of which is the abbreviation of the company's activities at that time: "Accounting, economics, warehouse, trade."

Since 1993, and to present, BEST continues to develop and maintain software products under the brand name "BEST", significantly expanding the scope of activity and the circle of solved tasks. Now this is the development of integrated systems for automation of wholesale and retail enterprises, including pharmacies, food, alcohol production enterprises, chemical industry, as well as assembly production, construction organizations, catering enterprises, public and non-commercial organizations, government agencies and educational institutions.
The main software product of the company today is bEST-5 enterprise management system .

BEST-5 enterprise management system

BEST-5. - This is an integrated enterprise management system in which classical accounting methods and modern management technologies are organically combined.
The BEST-5 enterprise management system is intended for use by enterprises (organizations) various spheres activities and government agencies using common (OK) and simplified ( OSO) Taxation system, incl. Payers ENVD. It covers a complete management cycle, including running operational, accounting, tax and management accounting, planning, control and analysis of economic activities in the enterprise. Ensures the preparation of the reporting of the enterprise in in electronic format With the ability to edit and output.

The BEST-5 system is produced in an adapted form for the legislation of Belarus and Ukraine.

BEST-5 refers to the class of multiplayer integrated systems, where the work of the departments and enterprise services is carried out in a single information space. Due to this, the multiple entry of the same information is eliminated, and in the import of documents in electronic form, data is also excluded. Such organization of work significantly increases personnel productivity and promptly supplies enterprise management with the necessary information, which creates a reliable foundation for the adoption of the right management decisions.

To ensure complete control of the activities of Holding (groups of enterprises, geographically remote divisions), a bidirectional exchange of data of the central complex (headquartered) and remote branches (divisions) were implemented using the data replication mechanism between the BEST-5 application applications.

The BEST-5 system operates in the Windows environment, integrated with an office package. MS Office. and with a free packet distributed Open Office. As a built-in reporting designer, as well as templates of various printed forms, a report generator is used FastReport. There is an opportunity and external information exchange in electronic form - import / export data in various formats: XML, MS Excel, Open Office, DBF, text, etc.

The main emphasis in the adaptation of the BEST-5 system to the needs of a particular company-user is made on a developed parametric setting, which provides a quick commissioning system without attracting programming specialists and which is sufficient for most situations. At the same time, along with a parametric setting in the system, there are built-in programming tools intended for adapting and expanding the circle of the system capabilities.
The first, the simplest level is the possibility of developing small programs. (Plugin) With the preservation of the basic functionality of the system, without changing its business logic. The second level is the provision of a full-fledged built-in development environment. XBA (XBase for Application).
The free XBA development environment is used to create and develop applications, modes and functions of the BEST-5 system itself and is provided to all its users to write any functional components - up to the development of applications from scratch. XBA includes an integrated program development environment, built-in debugger, as well as object-oriented development language Xbase ++..

BEST-5 sectoral solutions

Based on the enterprise management system BEST-5. A variety of sectoral solutions have been developed that contain functions and sectoral settings for the automation of business processes and legislative requirements for accounting characteristic of a particular industry:

• "BEST-5. Auto insurance. Insurance broker " - Solution for insurance brokers, intended for the automation of accounting and motion of forms strict reporting (BSO). Tracks the full way to move the BSO of various insurance companies from receiving before controlling and analyzing sales, including in branches and agents. The insured card is maintained, the history of the BSO movement in the context of each insurance company for reconciliation, etc. With the ability to pass reports by branches and insurance agents in electronic format in Excel format.

• "BEST-5. Alcohol " - for enterprises producing and selling alcohol products Wholesale and retail, falls out automatically formation of declarations on alcohol and alcohol-containing products (including beer), in accordance with the Decree of the Government of the Russian Federation.

• "BEST-5. Pharmacy" - Designed to automate retail and wholesale trade Medicines, medical products and related goods. Encompasses a complete management cycle from the order and accounting of mutual settlements with suppliers to control and analysis of economic activities in pharmacy points, retail pharmacies, pharmacy chains, pharmaceutical companies, pharmacies of hospitals, clinic and sanatoriums. The system comes with a configured directory of the nomenclature (more than 100 thousand positions), the MNN reference book, the state register of prices for ZHVLP, the reference book of the pharmaceutical group, the reference book of suppliers, the directories of the countries of manufacturers, the directory of manufacturers.

• "BEST-5. State Institution " - A comprehensive solution for state (municipal) institutions. Fully takes into account the list of requirements for accounting in government, budget and autonomous institutions.

• "BEST-5. Score" - solution for retailers. Accounting with the use of cash registers, interacts with cash registers and with another specialized shopping equipment. Operational analysis of the range, procurement and sales, oriented on medium-sized managers. Reports on sales volumes in various cuts, sales ranking on income and gross profit, ABC-analysis of sales with a managed division of the range into groups, etc.

• "BEST-5. My business" - This is a ready-made comprehensive solution, adapted for small business enterprises of all forms of ownership working in the field of trade and services with the use of general (OK) or simplified (UCNO) Taxation systems, incl. who are payers ENVD.

• "BEST-5. Food" - solution for the automation of food accounting and calculation of dishes in the predictions of catering, therapeutic and sanatorium-resort type, social and school food combines (CCP). For the convenience of users, electronic recipe collections are supplied to these solutions. Solutions is a convenient tool for a nutrient-nutrition and an accountant calculator to develop and control the execution of rational nutrition, accounting and control of diets, natural nutritional norms, calorie standards and chemical composition For each category of feeding and taking into account products.

• "Best food for children's organized teams" - Developed jointly with FGBU "NII Food" Ramna. Convenient tool for developing and controlling the diet of children of different ages By calories, chemical composition, natural standards and cost. Accounting products in stock. Complies with the requirements Sanpinov. The solution includes a collection of ready-made dishes recipes.

• "BEST-5. Production" - The solution for various manufacturing enterprises as food and chemical, where, as a result of a single technological process, various types of products and assembly production are produced. The solution ensures full-volume accounting of production, starting with the receipt of raw materials and materials on warehouses and ending with its transformation into various types of products. In assembly production, the solution supports two key products production schemes - "to the warehouse" and for production orders. Also supported and mixed types of production. The solution implements a unique possibility of configuring the product specification, taking into account the wishes of a particular customer.

Partners

The distribution and implementation of the BEST series programs in organizations and end-user enterprises is carried out through the affiliate network throughout Russia, Ukraine and Belarus.
BEST partners are presented from sales agents to large distribution centers and sectoral solutions centers that implement integrated implementation and subsequent advisory support for BEST programs.

Links

• Official Website of the Decision Center "BEST Labor", Samara
• The official website of the Central Security Council of Decisions "BEST-5. Apeca", Krasnodar
• Regional Representative Office of BEST in the Republic of Belarus, Minsk

Literature

• Denischenko, Galina Nikolaevna. Accounting automation system: BEST-4: Accounting: [studies. allowance] / G. N. Denischenko, N. L. Naumova; State un-t. Higher. shk. Economy. - M.: GU HSE, 2000. - 136 p.
• Mozhaians, Lev Nikolaevich. Automation of accounting with the help of the BEST program: studies. allowance / Mozhaians L. N., Kuvinov M. S., Bogomolova I. V.; M-in education and science grew. Federation, Feder. Education Agency, Yuzh.-Ural. State un-t. - Chelyabinsk: Publishing House of Juragu, 2004. - 103, p. : Il., Table; 21 cm.
• Basics of automated accounting: educational and methodical manual / N.N. Ivanov; Saratov: Publishing House Science, 2007. - 133 p.
• Information technologies in the economy: (automation of the decision of accounting and analytical tasks using the BEST-53.4 enterprise management system): educational and methodical manual / E. N. Skripchenko [and others]; M-in rural household Russian Federation, Russian state. Agrarian University - MSHA. K. A. Timiryazev, Kaf. Economic cybernetics. - Moscow: Publishing house RGAU - MSHA. K. A. Timiryazeva, 2009. - 134 p. : Il., Table; 20 cm.

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Watch what is "BEST (Programs)" in other dictionaries:

The BEST programs refer to the class of so-called accounting, enterprise management, and so on). More than 40,000 copies of programs in Russia, in Ukraine and Belarus are sold. Major buyers are in the environment of representatives of small and ... ... Wikipedia

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BEST-OFFICE 2.0 Management and accounting system "BEST-OFFER 2.0" system is a ready-made comprehensive solution for running operational and accounting on small enterprises. The program is implemented in Microsoft Visual Basic, MS Access2000 is used as the DBMS.

System Advantages: Business Management Orientation Independence and Accounting Independence Absolute Documentary Interest Close Integration with Microsoft Office Applications Minimum Implementation Costs The Best Office System consists of logically separable subsystems (applications), each of which corresponds to a separate section of accounting. The salary

Operational accounting Accounting Operational accounting is to register primary payments on payments, purchasing, sales and storage of stocks in the enterprise warehouses. Control of financial and commodity flows is carried out before reflecting information in accounting. Accounting is reduced to the duties of operational accounting documents and the preparation of the internal and external reporting of the enterprise. The composition of information reflected in accounting is determined at the discretion of the user. Moreover, if desired, you can not use the accounting subsystem at all. Finance / Calculations Purchasing Sale Home Book Property truck Taxes Operational accounting

Finance Accounting for availability and movement money At the cash desk and in bank accounts of the enterprise, the formation of cash and bank documents analysis financial flows By types of receipts and payments, creating postings on payment documents Preparation of reports on cash and banking operations (cash book, etc.)

Finance Accounting for cash flow data (payments) is carried out in the payment journal. Accounting for payment operations is carried out in the context of cash accounting centers. The payment document may have a drawing status, be conducted in operational accounting and be incisible. The formation of payment documents may occur either directly in the journal of cash accounting, or in logistics subsystems and accounting for obligations.

Calculations All information on calculations with counterparties is collected in the calculation card. The elements of the card file are calculation cards with partners. Calculation card with partner is automatically opened when entering data on the transaction. Transactions may have documentary (contracts or accounts) or oral design. In the card you can see the current balance of calculations with a partner. It can also create overhead, payment documents and carry out confusing.

Procurement of contracts and accounts for the purchase of commodity values \u200b\u200band the acquisition of services for the management of consignment agreements and control of settlements with the Consignants Registration of commodity and payment documents on the basis of contracts and accounts for procurement transactions

Procurement for each contract concluded is a special card. For ease of filling in the contract specification, the system has a special "input wizard", which allows you to quickly enter and transfer the required positions to it. The technology of work with the "Master of Input" reminds the selection of goods in online stores.

Procurement Working with a consignment to consignment agreement, you can see the current state of affairs for each nomenclature position indicated in the contract. These are operational information about how much product has been implemented, how much is returned and how much is stored in the warehouse. The system will automatically calculate the amount of your debt to the supplier, taking into account all shipments and payments on this contract.

Reserves Operational control of availability and movement commodity reserves Support for an arbitrary number of storage sites

Reserves for the organization of stock accounting The Best- Office program supports a single classifier called the enterprise's nomenclature. The company's nomenclature consists of individual objects - articles. Each article has a number of specific characteristics. Uniform in the properties of articles form groups of the nomenclature.

Reserves Operational accounting of remnants and motions of material resources is carried out at the level of parties. Parts correspond to each new delivery of the article. In other words, the article combines some many parties. The program makes it possible to trace all the movement of each batch - from receipt to full spending. As a result, at any time you can get information not only on the general reserves of stocks of this species, but also the number for each batch. In addition, since the party's receipt price is known, a quick assessment of the cost of reserves or consumption (write-off) can always be made.

Sales with the help of the BEST-Office system you can hardly control the movement of goods transferred to the consignment and register reports of consignments about the progress of their implementation. Entering implementation reports can be made directly in the consignment contract card.

Taxes Maintaining Tax Card Check Registry Taxation Model Flexible setting Tax calculation algorithms Registration of documents on the accrual and transfer of tax payments Debt control to budget and extrabudgetary funds AUTOMATED FORMATION OF ACCOUNT TEACTICS Maintain book purchases and books Sales preparation of external reporting of the enterprise

Accounting Support for multi-level analytical accounting Creating wiring on primary documents Using templates of wiring when documented documents Maintaining the register of wiring Operational calculation of the operative balance of internal accounting preparation

Accounting Details of synthetic accounting data is performed according to the following analytical features (vectors): on accounting centers (partners, divisions, employees, storage places, etc.) on settlement centers (transactions), on product centers (articles) on centers (articles) costs.

Wages using the BEST-Office system you will be able to pay salary. The "BEST-Office" system ensures that personal accounts are maintained. In the personal accounts, the source data is stored required to calculate wages, information on income tax and the structure of the aggregate annual income, as well as these settlement leaves for different periods. Being in the personal account, you can refer to the content of the personal account of the employee or to open and calculate the estimated sheet.

Wages using the BEST-Office system, you can calculate standard accruals and hold and customize your own calculation algorithms. The program carries out the design of the calculated sheets in which data is made on the accruals and retention of employees.

Salary Estimated statements are formed in the system automatically - according to existing periods. They can handle the calculated sheets and, if necessary, adjust their contents. Moreover, it is possible to calculate accruals to the budget and extrabudgetary funds, as well as form the relevant accounting wiring.

The capabilities of the "BEST-Office 2.0" program complements the new system designed to support the head of the enterprise. When developing the system, MS Visual Studio 6.0, MS Office 2000, MS Outlook 2000 and MS Digital Dashboard were used. The main purpose of this program is to find an answer to the most important question of the business "What, when and in what quantity should be purchased to get maximum profit?»

The program will provide operational information on the state of funds, stocks, procurement and holidays of goods, receivables and accounts. At the same time, information that interests you may be presented in both tabular and graphic form.

You can create a new enterprise using a wizard. Calling the wizard is carried out either from the selection window of the enterprise open using the Create button or from the main menu of the system using the command " Enterprise - Create an Enterprise " (The navigation panel pointer must be on the node). At the enterprise creation stage, you can configure the accounting system on it. When setting up the accounting system, you can change the name of the accounting system, prohibit or allow the input of the characters into the account number. A brief and full name of the enterprise and other mandatory parameters and information related to tax registration are also introduced into the enterprise's card.

The procedure for completing the reference books of the system, the most appropriate technology of working with the software package provides for the following sequence of information to the registries.

1. "Setup - system operators" . Here you can enter all users (operators) "Best Office" in this organization. The system administrator automatically enters the list of users. For each operator, the code is set and, if necessary, Personal Password.

2. "Reference books - codes and currencies - currency codes" . Here is set full list The currencies used in the system. A brief currency list is available in a standard delivery.

3. "References - Codes and Currency Courses - Currency Courses» . For each currency, which is defined in the currency codes directory, these currency courses can be introduced relative to the currency of the account specified when creating an enterprise. The initial filling of this registry is optional, since if necessary, the system itself will ask the course of the corresponding currency for a specific date during operation.

four. " Taxes - Tax Directory » . This registry contains a list of taxes used in the system. All taxes included in the standard supply have a sign "System". If necessary, the user can add to the registry or delete its tax cards or change system tax rates. Delete system tax cards cannot be removed.

five. " Taxes - tax models " . The standard delivery system contains a number of standard tax models that can be used in the formation of documents. If they are not enough to work, you can add your own tax models.

6. "Settings - System Card Types" . This registry presents a complete list of system files. A set of a card file is defined by the developer and cannot be changed by the user. However, the user can define the rules for the formation of card numbers, as well as create and / or change printed forms Cards. For some cards, the user is given the ability to edit or add fields on the Advanced Fields tab.

7. "Setup - Types of System Documents" . Each system document has a definite view. The standard delivery contains a large number of system species of documents. The user can use them, as well as create its own types of documents.

8. "Setup - types of system operations" . In this section, you can enter additional types of operations for payment logs, stocks movement, property movements, advance reports and accounting certificates. The type of operation determines the methods of processing the fields of the document. The same type of operations of each journal are combined in the category. The category determines the rules for the operation of a specific operation. Each type of operation is associated with the type of document, the tax model, typical wiring. This setting is carried out after creating a new type of operation in the appropriate modes. The standard delivery includes basic types of operations. It is not recommended to change them.

9. "References - Directory of Partners - Partner Groups" . Since the number of partners of the enterprise can be sufficiently large, you can combine partners to the Group in the Urgent way. This section sets a list of partner groups. The directory must attend at least one entry.

10. "References - Directory of partners - Partner Card Saved" . Here you can enter a list of partners, i.e. All physical I. legal entitiesWith which the enterprise interacts. The list of partners can be easily replenished in the process of working in the design of primary documents.

11. "Reference books - Nomenclature of the enterprise - Nomenclature Groups ». The directory must be filled before filling in the directories of the articles. Filling a reference should be mandatory, because The organization of warehouse accounting is further configured in the context of the groups of the nomenclature.

12. "Reference books– Nomenclature of the enterprise - Article's Directory » . This directory is intended to enter a list of goods and services that can be objects of business activities. Filling the directory can be carried out at the design of the arrival invoice.

13. "Frames - Handbook References - Directory of Posts" . This registry contains a list of posts used in the enterprise. This reference can be filled in pre-or in the process of filling out information about the personnel composition of the enterprise.

14. "Frames - organization structure" . This registry contains a list of enterprise divisions. Data on the division is used in the employee's card, so this section is mandatory for filling. Fill this directory can be pre-or during operation.

15. "Frames - Personal Cards of Employees" . This registry contains information about all employees of the enterprise.

16. "Salary - reference books zp - work schedules" . This contains a list of work schedules used in the personal accounts of employees. In the standard delivery there is one schedule, but you can add your own.

17. "Salary - reference books zp - types of payment" . This directory contains card species, deductions and payments that can be used when calculating wages.

18. "Salary - facial accounts of employees" . This reference contains the register of personal accounts. Facial accounts are created automatically based on personal employee cards. Facial accounts contain the information necessary for salary accrual.

19. "Home Book - Setting section - Work Plan for Accounts" . In the standard delivery there is laid by developers typical Plan Account accounts. You can edit it. However, it should be remembered that on the basis of a standard account plan, all type wiring and forms of external reporting are configured. Therefore, when you make changes to a standard work plan, you need to consider possible consequences and, if necessary, make the appropriate settings.

20. "Home Book - Setting section - Introductory Balance" . The mode is designed to enter the balance of the enterprise on accounting accounts at the start of work with the program.

21. "Home Book - Setting section - Typical Wiring" . This registry contains templates of typical wiring. The user can use typical wiring configured by developers, as well as create, edit and delete their standard wiring.

22. "Taxes - Tax Chart of Accounts - Work Plan for Accounts » . In the standard delivery there is a configured account plan for accounts, designed to account for income and expenses of an enterprise in order to maintain tax accounting.

23. "Taxes - Tax Chart of Accounts - Entrance Balance » . The mode is designed to enter entrance residues for correct maintenance in the future tax accounting.

24. "Reserves - subsystem directory - accounting policies reference . The mode is designed to take into account various methods for debiting stocks from the warehouse. When creating a new accounting policy, it is necessary to specify the methods of write-off for TMCS with a varietal storage method, the procedure for the write-off of parties for the TMC with the partial method of storage and the entry of taxes in the cost of TMC in the warehouse.

25. "Reserves - References subsystems - card files of accounting objects " . The mode is designed to form TMC accounting objects. For each accounting object, a separate account / subaccount accounting plan is determined.

26. "Stocks - subsystem directory - directory of storage sites" . Here is a list of storage places of the TMC in the enterprise. For each storage location, the storage scheme of the TMC should be determined. The storage scheme of the TMC is formed in the context of the group of nomenclature. The filling of this reference book must be carried out before the start of registration of documents of the TMC.

27. "Payments - cash registers and bank accounts" . This section fills information about the cash desks and banking settlement accounts of the enterprise. The directory must be completed before, because Without filling this directory, the formation of cash documents is impossible.

In the BEST-Office system, the principle of parallel management of two independent accounting systems - accounting and tax is laid. The organization of tax accounting in the system allows, in accordance with the requirements of Chapter 25 of the Tax Code of the Russian Federation, shape analytical registers and make calculation of the tax base for the calculation of income tax. Analytical tax accounting registers are compiled on the basis of primary accounting documents.

To account for income and expenses in order to maintain tax accounting in the "BEST-Office" system used special system Account accounts - tax plan of accounts. Postings on tax accounts are formed on the basis of primary documents simultaneously with accounting wiring, which allows you to significantly save time and avoid possible errors.

In addition to manually filling out the registry of the "Magazine", the system has the ability to use configured typical wiring. Using the standard posting mechanism allows you to avoid entering the same type of data - it is enough to specify the name of the standard wiring. The system supply includes a set of configured patterns of typical wiring. These wiring are called systemic, it is forbidden to delete, and it is not recommended to change their algorithms.

The documents entered are recorded in special journals called document accounting registers. The registry records the documents of the same type, combined according to some common features (for example, bank documents relating to the same current account, consumables, written on the same warehouse, etc.).

Operation with the registry provides input, viewing and adjusting documents in operational mode. In the registry, you can sort documents on various criteria, make filtering according to the settings of the conditions, to search for specified parameters, as well as calculate the final amounts or by the registry as a whole, or by some part of it. If necessary, the registry of documents can be withdrawn.

5.3. Card file

Accounting for financial, material and personnel resources in the BEST-5 system is carried out using card files. Each card file consists of a set of accounting cards. In turn, the card includes a number of parameters characterizing a specific resource (for example, a type of product, property, etc.) and reflecting its quantitative, cost and qualitative state.

Depending on the situation, the credentials can be entered into the database manually or automatically form on the basis of the primary documents. In the latter case, some data from the primary document (for example, the name of the material, etc.) is automatically transferred to the card and are grouped in it.

In the card file there is information about resources combined by some common feature (for example, a card accounting of stocks stored in one warehouse). Working with a card file, you can spend sorting, filtering and searching for various criteria, calculate the final amounts both throughout the card file and in a separate part. Like the register of documents, a file, if necessary, can be brought to print.

5.4. Directories

The most important information objects of the BEST-5 system include reference books. References are data sets intended for classification various objects Accounting (for example, a nomenclature reference book) and operations with them (reference book of modes, etc.), as well as for storing multiplely used auxiliary information (banks' references, tax rates, etc.).

In the BEST-5 system, reference books are divided into two main categories: common and local. General Directory - Universal Directory References that can be used by various applications and groups of BEST-5 applications. The content of most such reference books is a general information that does not have direct dependence on the specifics of the accounting enterprise. Similar reference books in the BEST-5 system are submitted to the special application. These are reference books and currency exchange rates, territorial units, employee reference books and structural units, partners, banks, etc.

Local directories are conducted in separately taken applications and are used to organize accounting within these applications (or within the applications of one group). So, for example, in the application. Products There are a nomenclature reference book available stocks, reference books of warehouses, species used typical documents etc. In essence, the contents of local reference books are the reflection of the accounting specificity of the enterprise-user on one or another site of its work. They present the types of resources that need to be taken into account this enterprise; Operations performed with these resources, as well as various parameters / properties of resource data and operations.

In fact, reference books are one of the elements of the system setup, and the filling of many of them is a prerequisite to start working with it.

On the principle of data entry, the available reference books can be classified as conditionally constant and operational. The conditionally constant includes reference books with rarely changing data (for example, a reference book of model documents) and reference books that require preliminary study of the accounting scheme before filling them (in particular, the reference book of material reserves). These reference books are filled in special modes. On the contrary, the replenishment of operational reference books occurs almost constantly - on the basis of the information contained in the primary documents. Examples of such reference books are a directory of partners, a nomenclature reference book, etc. Operational reference books can be filling out both in special modes for input and when registering primary documents (when entering the values \u200b\u200bof various information fields).

5.5. Manage periods

Operational access to information stored in the BEST-5 system is provided by managing temporary periods and the definition of data processing regulations within these periods.

The BEST-5 system exists the concept of financial (reporting) and accounting period. Financial (reporting) period is one calendar year. For enterprises of all forms of ownership working in the Russian Federation, the calendar year begins on January 1 and ends on December 31. Within the calendar year, at least once a quarter, interim reporting is drawn up. Accordingly, when automation of accounting, data storage on electronic media must meet these requirements. The account period in the BEST-5 system is one calendar month.

Periodations are managed in the application General data, using the Calendar Reference Calendar Directory directory.

The BEST-5 system provides a multi-level way to process accounting and storing their results. All wiring and primary documents that initiated their appearance are preserved as relevant for a certain time interval called the estimated period. Saving documents and wiring up to date means the ability to change their content at any time if it does not destroy the integrity of the data.

For the estimated period, the date of the start of calculations is established, for example, January 1 of the current year. The end date of the settlement period is not formally established. The beginning of the settlement period may coincide with the beginning of any month of the year. The initial balances on the accounts are introduced to this date, and from that moment on, the registration of financial and economic operations in the BEST-5 system begins.

After one or more months, the user can monitor the reporting period. Closing must be executed only when there is confidence that all documents during this period have already been entered and no additional data adjustments will be required. Closing the next period (month) can be performed in arbitrary moments of time. So, for example, it can be carried out at the end of the data processing for the expired quarter or after complete annual cycle accounting.

The moment of closing the estimated period in BEST-5 determines the user itself, based on the features of document management at its enterprise. However, the refund (rollback) to the closed settlement periods is not programmatically supported. This action is considered irreversible.

Closing the estimated period is made in the application Home Book. When performing this procedure, BEST-5 calculates the remains at the beginning of the next month, checks the correctness of the configured accounting model and transfers accounting data (wiring from the "Operations Accounting Book") to the archive. The data in the archive is only available for viewing and receiving some reports. Information about the balances and turnover on account accounts relating to the period closed is transferred to a special data set for subsequent storage. In the future, these data are used to compile reports and goals. financial Analysis. The term of their storage is 5 calendar years.

In applications that solve various application tasks, at closing the estimated period, some actions for regrouping of financial and economic information are also performed. As a rule, it is the transfer of these operational accounting (registers of documents) to the archives. The information transferred to the archive is available solely for viewing and obtaining some reports.

In some applications (wages), in addition to the estimated period, the concept of an active period is also used. The active period should lie within the boundaries of the settlement period, but it is defined monthly. All accounting and calculated procedures performed by these annexes (such as, for example, the calculation of the salary or accrual of depreciation of property), are made precisely within the active period.

Unlike other applications, the active period in the raw materials applications. Materials and goods. Products do not have to lie within the estimated period defined in the application Home Book. Return (rollback) to the closed period in these applications is not provided.

In an application, the property instead of the active period applies the concept of chronological entry of traffic documents and statements. Its essence is that when entering a specific document or forming a statement, the possibility of creating them for this date is checked. This check is made on the basis of the appropriate property card. Read more about this concept written in § 9.1.4.

5.6. Organization of settlement procedures

There are a number of applications in which, after entering the primary documents, you must perform various calculated procedures: for example, calculate the salary of employees based on the working time table, salary or tariff rate, Candle depreciation of fixed assets, etc. All of these procedures in the BEST-5 system are automated and submitted to the special calculated modes of the corresponding applications. Before conducting such a calculation, the user determines the conditions for its execution, i.e. sets the initial parameters of the calculation through a special form of input. The results obtained during the calculation process are provided for viewing. If necessary, they can be corrected.

Estimated procedures can be repeated any number of times - subject to the existing rules for their implementation. When performing an appropriate calculation, the program simulates all the necessary types of wiring.

5.7. Operational reports for enterprise management

Based on the operational accounting data in the BEST-5 system, about 1,500 types of reports are formed, designed to solve various tasks in the field of enterprise management. Reporting is carried out in almost all application applications.

The process of obtaining a report is managed by the user. Using a special form for entering parameters, the user defines the set of conditions based on which the report must be prepared: for example, the required dates interval, which is interested in the type of goods, etc. The received report can be viewed on the screen, display, and also write to the file, With which in the future you can work offline, i.e. outside the BEST-5 system.

Along with ready-made reporting forms in the system there is a built-in report designer. It allows you to create any necessary reports and printed forms using information from the BEST-5 BAST-5 system database tables. One-shaped report template in the future can be repeatedly involved in various functional modes.

The rules for working with the design designer are set out in the Designer Reports file. Doc. The file is located in the Client \\ Doc folder (in the directory where the BEST-5 system is installed)

5.8. Export and import of credentials

The BEST-5 system provides ample opportunities for export and import credentials to other software products.

The BEST-5 system is integrated with popular office packages. In the accounting book, and in almost all registry of documents, files and reference books, the BEST-5 system implements the possibility of arbitrary data exports in MS Excel. A set of information fields unloaded in MS Excel is selected at the discretion of the user - depending on the problem being solved by them. At the same time, not only fields related to the table displayed on the screen on the screen, but also the fields associated with it tables are available. In the window where exported fields are selected, in addition to their "internal" system names, explanatory information on the purpose and format of these fields are given. Also implemented data exports and by a pre-configured template.

Similarly, the accounting information stored in the BEST-5 system can be exported to the OpenOffice package. This package extends to free conditions and compatible with MS Office.

The BEST-5 system provides the ability to unload data to the XML format, which currently acquired the status of a generally accepted world standard for export-import information.

Accounting wiring in the BEST-5 system can also be unloaded into DBF and ASCII format files for information exchange (i.e. import / data exports) with other accounting systems.

Full information on the configuration of import and export of accounting postings is in the chapter "Home Book" "User Guide".

The Data Exchange application allows you to import the registers of documents, analytical accounts and main directories (nomenclature and groups of nomenclature, partners, employees, and enterprise divisions) to the BEST-5 system (nomenclature and groups), formed in other information systems. The import files of the DBF format and text format are applied.

As was specified in clause 4.3, the BEST-5 system implements the functions of exports / imports of rows of commodity specification of warehouse documents. These features provide mode for export-import lines of warehouse documents. This export and import are implemented in XML, DBF, MS Excel formats.

5.9. Drawn access to data

BEST-5 provides access to the access to information stored in it, depending on official powers and circles of tasks solved by its users.

The distinction of data access is made not only at the level of individual applications and / or modes, but also at the level of individual accounting centers (accounts in the bank, cash registers, accounts accounts with accounts, accounting accounts of depositors, warehouses) and types of material resources. All this is ensured by creating different roles, setting separate passwords for access and identify the type of access to BEST-5 applications (write permission).

When you initially configure or at any time working with BEST 5, the system administrator can change access rights for a user, set or change the password of entering this user to the system, allow access to the new user system. The password is requested each time the user logins. To manage user access rights, there is a special user manager utility available only to the administrator.

5.10. Tools and adaptation

When preparing a system for exploitation, as well as when changing existing accounting rules, it is necessary to adapt it to the peculiarities of the work and information needs of the enterprise.

5.10.1. Parametric setting

The main focus on the BEST-5 system is made on a developed parametric setting, which allows the usual user who does not have programming experience, independently adapt and reconfigure software On the solution of the required accounts.

The elements of the parameter setting of the system include the account plan, analytical measurements, types of standard operations, the detailed composition and print forms of the documents used, the methods of accounting and write-off material reserves, depreciation methods, etc.

In BEST-5, there are types of settings that affect the operation of the system as a whole (these types of settings (technical, accounting, etc.) are posted in the Application Group Settings) and types of settings that affect the operation of individual applications, for example, setting stock storage schemes in the application Products. Products, etc.

5.10.2. Software setup

Along with the parameter settings, the BEST-5 system has a software configuration tools that provide the ability to change the business logic of the existing subsystems, add new features and develop entire applications.

The system supply includes a BESTIDE application designer, which allows you to create new applications from scratch - with the possibility of using objects from the basic supply of the system or by developing objects of the programmer.

Designer BESTIDE applications is an integrated development environment that includes editor forms, code editor, compiler, debugger, link editor. Application designer is located in the same directory where the BEST-5 system is installed and is located at Clant \\ Bin \\ Bestide. EXE.

Description of the applications designer capabilities, including examples of use, is given in the programming in Best-5.Chm file located in the Client \\ Help folder \\ of the directory where the BEST-5 system is installed. Also in the BESTIDE itself there is a built-in help system called by pressing the key .

5.11. Accounting in remote units

If your enterprise includes units, geographically deleted from the head office, then the BEST-5 system will provide an information exchange between such units (for brevity, we will call them remote branches) and your central office.

Setting up interaction with remote branches, as well as receiving and transmitting data in the application General data, Remote branches (Application Group Setup). In the current release of the BEST-5 system (version 3.4), the disclaimed branches can simultaneously include warehouses of goods, sections (by several stores), warehouses of materials. On remote branches can be set as full complex BEST-5 and individual applications. In the future, the work scheme will be implemented not only with remote logistics services, but also with other divisions.

Different communication channels are used to transfer data (modem, dedicated line, etc.) and / or any media.

6. Installation of the system

Consider the procedure for installing the BEST-5 system. If you have a local version, the system is installed only on one computer. If the BEST 5 is used on multiple computers combined into a local network, the installation is performed on each of them.

Before installing the system, check the compliance of your computers to specifications.

6.1. Technical requirements

Being a 32-bit Windows application, the BEST-5 system can be operated on computers running this environment, starting from the MS Windows 2000 version. The characteristics of computer equipment that the BEST-5 system uses is presented in the following table:

In addition, you need to have the following devices:

Ø CD-ROM to install the system;

Ø Network card with drivers installed for it (for network option).

A detailed list of requirements for computers, the local network and the surrounding software for the current version of the BEST-5 system is shown in the README file. RTF, which is included in the Supplier Software Software.

6.2. Installation steps

Installing the system should be performed only by users who have administrator rights. Next, the rules for installing the Local BEST-5 option will be described in relation to the Windows XP operating system (Russian version). Description of settings for other versions of Windows and the network version is given in the "Administrator's Guide".

Before starting the installation, make sure that the Windows XP regional settings are set for Russia.

To go to Windows Settings Mode, press the Start button and then select "Setting" à "Control Panel" à "Language and Regional Standards". The "Language Standards and Formats" parameter must receive the "Russian" value, and the "Location" parameter must be selected by "Russia". Making changes, be sure to restart the computer and only then proceed to install BEST-5.

The BEST-5 installation is carried out only with a CD or from a local disk. To install, start the SETUP file. EXE. The file starts via Windows Explorer, all other windows should be closed.

When installing BEST-5, the monitor shows the windows containing information about the installation phase. The transition to the next section of the installation is carried out by pressing the appropriate button in the main installation program window.

Before starting the installation, the program checks the presence of a previously installed BEST-5 system with the same version number. If it is detected, the program issues the appropriate warning and offers or cancel, or continue the installation process. In the latter case, the system will be installed in the same directory where the previously installed version is located.

The rules for removing the former version of the BEST-5 system are set out in paragraph 6.3.

We will proceed to perform the steps of the installation of the system.

Stage 1. Installation Wizard

A welcome message will appear on the screen. Installation wizard and main installation conditions BEST-5. To continue work, press the button "Further".

Stage 2. License Agreement

The user is invited to familiarize themselves with the text of the License Agreement on the use of the BEST-5 system. After reading the text, the user can either accept the terms of the agreement, or disagree with them by selecting the corresponding response option switch. If the terms of the agreement are accepted, the program activates the button "Further"which and click to continue the installation. Otherwise, the user should interrupt the setting by pressing the button « Cancel » .

Stage 3. Selection of installation option

The program offers to choose one of the installation options BEST-5:

Ø Demonstration - installing a demo version designed to familiarize yourself with the capabilities of the system;

Ø Local working option that implies system operation on one computer;

Ø Network working option, involving system operation on multiple computers with a common database. In this case, the installation of the delivery distribution is made only on the server. The following components are installed on the server: application server, server part, client part, client distribution.

Stage 4. Installation Type

Regardless of the selected installation option, it is proposed to select one of the two types of system installation: Typical or Expanded. Typical installation is recommended for most users and means the sequential installation of all system components in a specified directory.

Extended installation allows you to select a selective installation or reinstalling system components. This type of installation is recommended for experienced users. This document discusses only a typical version of the BEST-5 installation. Extended installation of the system, as well as installing on client seats for the network variant is described in the README file. RTF.

After selecting the installation method Typical Click button "Further".

Stage 5. Installation Catalog

At this stage, a directory on the local disk is selected, in which the BEST-5 system must be installed. By default, C: \\ Program Files \\ Best \\ Best5_nn is offered as this directory, where Nn is the number of the installed version. If the system needs to be installed in another directory, you should use the button "Overview".

The path to install the system can contain only figures and letters of the Latin alphabet and should begin with the letters.

To continue the installation, press the button "Further".

Step 6. Confirmation of the selected installation conditions

The screen displays the information entered at the previous stages. When it is confirmed, the program begins to copy files from the supply of the system and set the required components. The system components are registered.

At this stage, a reboot is possible operating system, after which the installation will be continued automatically. Be sure to ensure that all the "outsiders" windows are closed! Some windows when rebooting are not automatically closed, and it interferes with the implementation of the installation process. When such windows are detected, the appropriate message will be displayed, and they must be closed independently.

Step 7. Installing an electronic key drivers

When installing a working (local or network) option, the BEST 5 is set to install the electronic protection key drivers. In this mode, the installation program issues a warning about the need to remove the key to the USB port at the time of installation of the drivers.

After installing the driver, the program will report that the key must be installed again. If the key is set after installing the driver, then in the process of installing the program will initialize the working version. If the key after installing the driver, it will not be installed, then the initialization can be performed after the program is installed.

If the key is not removed at the time of installation, then after installing the program, the key may not work correctly. About how to eliminate this incorrectness is written in the read2nd file. RTF.

Read2ND file. RTF is in the ReadMe folder of the BEST-5 Distribution Distribution Distribution. When installing the BEST-5 system to the default directory, the Readme folder location with the Read2ND file - C: \\ Program Files \\ Best \\ Best5_NNwhere Nn is the number of the installed version. Read2ND file is also available in the software group. "BEST-5 system (N. N)" - "README".

Stage 8. Select the directory with license files

When installing the BEST-5, the folder overview window is displayed to specify the directory containing the license files supplied by the BEST-5 system. By default, the name of this catalog is License.

When you select the License files, these files are copied. If the directory was not selected, and the button Overview of the folders was pressed "Cancel"This is issued a message about the rules for installing the license file before the start of operation of the BEST-5 system. In this case, the installation of license files should be made after the installation of the BEST-5 installation process (see paragraph 7.2).