FPM (FKM) is manufactured by Viton Du Pont. Semi-finished stitched ...
Official instruction assistant general director
(Job description of the Assistant Director-General)
Approve
CEO
Surname I.O. ________________
"________" _____________ ____
1. General Provisions
1.1. The Assistant (Assistant) of the Director-General belongs to the category of specialists.
1.2. The Assistant (Assistant) of the General Director is appointed and exempt from it by order of the company's general director.
1.3. The Assistant (Assistant) of the Director General subordinates directly to the Director-General of the Company.
1.4. At the time of the absence of an assistant (assistant), the Director General of his right and obligations go to another official, which is announced in the organization on the organization.
1.5. The person who meets the following requirements is appointed to the post of assistant (assistant): education - higher or incomplete higher education, experience of similar work from year, knowledge of office equipment (fax, copier, scanner, printer), Microsoft Office programs (Word, Excel), office work.
1.6. Assistant (assistant) of the Director-General is guided in its activities:
- legislative acts of the Russian Federation;
- the company's charter, the rules of the internal labor regulation, other regulatory acts of the company;
- orders and manual orders;
- This official instruction.
Official Responsibilities of the Assistant (Assistant) of the Director General
Assistant (Assistant) of the Director General performs the following job responsibilities:
2.1. Plans the working day of the General Director (Meetings, calls, reception, etc.).
2.2. Carries out technical support of the activities of the Director-General (Transportation, tickets; organization of meetings, negotiations; Dr.)
2.3. Accompanies the Director-General at meetings, on trips, etc.
2.4. Takes part in negotiations, business meetings, special techniques; Leads protocols and other documents, drawing up and the result of meetings, negotiations.
2.5. On behalf of the Director-General, it coordinates individual issues with employees of structural units, informs the instructions and orders of the head; Controls the execution of instructions and orders.
2.6. Carries out the collection of materials and information necessary to the Director-General, prepares analytical, information, reference and other materials and presents them to the head.
2.7. Leads office work, receives correspondence incoming to the Director General, accepts documents and personal statements on the Signature of the Director-General, leads their accounting and registration, transmits to the manager.
2.8. Wills an appointment to the head, organizes reception of visitors.
2.9. On behalf of the CEO is letters, requests, other documents.
2.10. Performs work on the preparation of meetings and meetings held by the Director General (collecting the necessary materials, the alert of the participants about the time and place of the holding, the agenda, their registration), leads and issues the minutes of meetings and meetings.
2.11. Performs individual official orders of the Director-General.
3. The Rights of the Assistant (Assistant) of the Director General
Assistant (assistant) of the Director General has the right to:
3.1.
Receive information, including confidential, in the amount necessary to solve the tasks.
3.2. Submit to the leadership of proposals for the improvement of their work and the work of the company.
3.3. To request personally or on behalf of the head from the units of the enterprise and other specialists, information and documents necessary to fulfill its duties.
3.4. Require from the management of the creation of normal conditions to fulfill the duties and preservation of all documents resulting from the company's activities.
3.5. Make decisions within its competence.
4. Assistant Responsibility (Assistant) of the Director General
The Assistant (Assistant) of the Director General is responsible:
4.1. For non-fulfillment and / or late, negligent fulfillment of their official duties.
4.2. For non-compliance with existing instructions, orders and orders for the preservation of commercial secrets and confidential information.
4.3. For violation of the rules of domestic labor regulations, labor discipline, safety regulations and fire safety.
If, after reading this article, you did not receive a unambiguous answer, contact fast help:
1. General Provisions
1.1. The Assistant Director-General belongs to the category of executives.
1.2. Requirements for qualifications:
Higher professional education, without presentation of work on experience or unfinished higher professional education and work experience in the relevant profile of the industry of the industry for at least 1 year.
1.3. Assistant Director-General should know:
- decisions, orders, orders, other guidelines and regulatory documents of higher bodies relating to the amphibological and economic activities of the enterprise;
- profile, specialization and features of the structure of the enterprise, the prospects for its development;
- production facilities and personnel resources of the enterprise; technology of production of enterprise;
- the procedure for the preparation and coordination of business plans for the production and economic and financial and economic activity of the enterprise;
- means of communication, computing and organizational equipment;
- the procedure for the conclusion and execution of economic and financial contracts;
- order and deadlines for reporting;
- means of mechanization of manual labor;
- the order of acquisition of equipment, furniture, inventory, stationery and registration of settlements for services;
- Basics of the economy, organization of labor, production and management;
- labor legislation;
- rules of the internal labor regulation;
- Rules and norms of labor protection.
1.4. Narnation to the post of Assistant Director-General and exemption from position is made by the Order of the Director General.
1.5. The Assistant Director-General submits directly to the Director-General.
1.6. At the moment of the absence of an assistant Director-General (travel, vacation, illness, pr.) His duties are fulfilled by the person appointed in the prescribed manner. This person acquires relevant rights and is responsible for the improper performance of duties assigned to it.
2. Official duties
Assistant Director General:
- organizes work on receiving, processing, sending to the appointment of incoming goods, documents and correspondence, ensuring their safety and timely delivery to the addressees;
- monitors the presence of the necessary modes of transport, the organization of proper transportation;
- takes measures to fulfill the plan of transportation, replaceable task by drivers of cars;
- fills, issues and takes travel sheets and commodity overhead;
- register travel documentation and accounting of vehicles;
- controls the correctness of the records of the indications of the speedometer and obtaining fuel and lubricants (fuels);
- reveals in travel sheets records on the drivers of traffic rules allowed by drivers and reports leadership;
- compares the obtained data on the work of vehicles with interchangeably daily tasks, reveals deviations and causes of their occurrence;
- controls the observance by drivers of road transport discipline vehicles, maintains the work of vehicles;
- notifies the consignee on the arrival time of goods to their address.
2.3. Takes part in the development of plans for current and capital repairs and drawing up economic costs.
2.4. Organizes repair of premises, monitors the quality of repair work.
2.5. Decides on the acquisition and storage of stationery, the necessary economic goods, equipment and inventory, ensures structural units, and also keeps accounting their spending and drawing up established reports.
3. Rights
Assistant Director-General has the right:
3.1. To give structural divisions, individual specialists and other employees of the enterprise mandatory to perform an indication.
3.2. Take steps when discovering internal order violations in the enterprise and bring those responsible for responsibility.
3.3. Request and receive from structural divisions any information, reference and other materials on the activities of the enterprise.
Get acquainted with the documents defining its rights and obligations on the position of office, the criteria for assessing the quality of performance of official duties.
3.5. To be submitted to the Director General of the proposal to improve work related to the obligations provided for by this Instruction.
4. Responsibility
The Assistant Director General is responsible:
4.1. For improper performance or non-fulfillment of their official duties stipulated by this Official Instructions, within the limits established by the current labor legislation of the Russian Federation.
4.2. For offenses committed in the process of its activities, within the limits established by the current administrative, criminal and civil law of the Russian Federation.
4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.
Purchase books on personnel office work
| Desktop Book of Personnel (Book + Disc)
This edition presents practical recommendations for organizing the work of personnel service and personnel workshop. The material is clearly systematized and contains a large number of specific examples and specimens of documents. |
|
 |
Are you ready for the arrival of the labor inspector? (2013)
The author explains in detail what the labor inspection and what is the limits of its powers, how to test compliance with labor legislation and how they can end, which violations can lead to an imposition of a fine, and which will entail the disqualification of the head of the organization. The book provides practical recommendations for employers-organizations and individual entrepreneurs who will help avoid claims of labor inspectors. In the preparation of the book, all the latest changes in legislation are taken into account. |
 |
Collection of job descriptions
The collection includes job descriptions compiled in accordance with the qualification characteristics contained in the qualifying directory of managers, specialists and other employees, approved by the Resolution of the Ministry of Affairs of Russia dated August 21, 1998 No. 37, as well as in accordance with other regulatory acts on tariff-qualification Characteristics (requirements). |
The job description of the head assistant is created to streamline labor relations. The document indicates functional responsibilities, responsibility, employee rights.
The position of Assistant Head in different organizations can be called differently: personal assistant director, assistant manager, secretary.
І. General provisions
1. Assistant leader is appointed and exempt from her by order of the head of the organization.
2. Assistant leader submits directly to the company's head.
3. During the absence of an assistant to the head of his right and the functional responsibilities, they go to another official, as reported in the order on the organization.
4. A person who has a higher education and an experience of similar work from one year is appointed to the post of assistant manager.
5. Assistant leader is guided in its activities:
- legislation of the Russian Federation;
- The rules of the internal labor regulation, the charter and other regulatory acts of the Company;
- orders and orders of the manual;
- this official instruction.
6. Assistant leader should know:
- established procedure for handling documents in the organization;
- rules for business communication and etiquette;
- the procedure for conducting reporting documentation;
- rules for using office equipment, communications;
- basics of work in a text editor, spreadsheets;
- basics of office work;
- organizational and staff structure of the company;
- the procedure for the conclusion and execution of contracts.
ІІ.
Job assistant job duties
The following functional responsibilities are assigned to the head assistant:
1. Planning the working day of the head: Development and coordination of the schedule for meetings, visits, calls, receptions and other actions.
2. Personal support of the head at meetings, receptions, on trips.
3. Technical support of the head: ordering tickets, transport; Organization of negotiations, meetings.
4. Maintaining protocols and other documents recording the course and result of meetings, meetings, negotiations.
5. Introducing employees of the structural divisions of the organization of instructions, managing orders and control of their execution.
6. Collection of information, preparation and provision by the management of analytical, information, reference and other reports.
7. Conducting office work, receiving correspondence sent to the head.
8. Record visitors to a personal reception to the head, organizing their reception.
Receiving documents and applications for the signature of the head, their registration, accounting and transfer to the manager.
10. Drawing up letters, requests, other documents on behalf of the leadership.
11. Preparation of meetings, meetings, meetings held by the head. Collection of the necessary materials, alert participants about the time, the place of their holding, the agenda.
12. Performance of the official leaders of the head.
ІІІ. Rights
The head assistant has the right:
1. Get information in the amount required to perform the tasks.
2. Direct the leadership of proposals to improve its work and rationalization of the company's activities.
3. Direct requests to the organization's divisions (on behalf of the head or on personal initiative) to receive documents necessary to fulfill its duties.
4. Require from the management of the establishment of creating the conditions necessary to fulfill his official duties.
5. To make independent decisions as part of its competence.
6. Have access to confidential information, in case of everyday life.
ІV. A responsibility
Assistant leader is responsible for:
1. Providing unreliable information to employees.
2. Inappropriate performance of their official duties.
3. Applying material damage to the organization, state, its counterparties, employees.
4. Violation of the timing of the completed tasks.
5. Violation of the provisions of the leading documents of the organization, decisions, decisions.
6. Disclosure of commercial secrets, personal data, confidential information.
7. Actions beyond its competence.
8. Violation of work discipline, safety, internal labor regulations, fire protection.
9. Violation of the norms of business etiquette, gross access to business partners, visitors, employees of the organization.
Official instructions
Official instruction of the Assistant Director for General Affairs
Open in Word format
1. GENERAL PROVISIONS
1.1. This job description defines the functional responsibilities, rights and responsibility of the assistant director of general issues.
1.2. Assistant Director for general issues is appointed and exempt from the position in the order of the enterprise director of the enterprise established by the current labor legislation.
1.3. Assistant Director on general issues is subject to the Director-General of the Company.
1.4. Assistant Director for general issues should know:
- decisions, orders, orders, other guidelines and regulatory documents of higher authorities relating to administrative and economic services; the structure of the enterprise, institution, organization and prospects of its development; means of communication, computational and organizational equipment; The procedure and deadlines for reporting; means of mechanization of manual labor; the order of acquisition of equipment, furniture, inventory, office supplies and registration of services for services; Basics of the economy, organization of labor, production and management; labor legislation; The rules of the internal labor regulation; Rules and norms of labor protection.
1.6. During the time of the temporary absence of an assistant director of general issues, his duties are assigned to the office manager.
2. Functional duties
Assistant Director for General Questions:
2.1. Conducts and monitors the implementation of measures to ensure the rational use of the organization's automotive transport, as well as:
· Organizes work on receiving, processing, departing to appoint incoming cargo, documents and correspondence, ensuring their safety and timely delivery to the addressees.
· Carry out control over the presence of the necessary modes of transport, the organization of proper transportation.
· Takes measures to fulfill the plan of transportation, replaceable task by car drivers
· Fills, gives and accepts travel sheets and consignable overhead.
· Carries out the registration of travel documentation and accounting of vehicles.
· Controls the correctness of the indications of the speedometer and the production of fuel and lubricants (fuels).
· Removes in travel sheets records of traffic rules allowed by drivers and reports leadership.
· Compares the obtained data on the operation of vehicles with interchangeable tasks, reveals deviations and causes of their occurrence.
· Controls the observance by drivers of road transport discipline vehicles, keeps accounting for vehicles.
· Notifies consignees about the arrival time of goods to their address.
2.2. Provides economic service and proper condition in accordance with the rules and norms of industrial sanitation and fire protection of the building in which office space of society is located, as well as control over the health of equipment (lighting, heating systems, ventilation, etc.).
2.2. Takes part in the development of plans for current and capital repairs and drawing up economic costs.
2.3. Organizes repair of premises, monitors the quality of repair work.
Decides on the acquisition and storage of stationery, the necessary economic goods, equipment and inventory, ensures structural units, and also keeps accounting their spending and drawing up established reports.
2.6. Controls the rational spending of materials and means allocated for economic purposes.
2.7. Manages the improvement of the office territory, as well as monitors the state and timely repair of furniture.
2.8. Provides the execution of fire fighting and content in good condition of fire equipment.
3. Rights
Assistant Director for general issues has the right:
3.1. To give it subordinate to him to employees and services of the assignment, tasks in a circle of issues included in its functional duties.
3.2. Control the execution of tasks and work, timely execution of individual instructions and tasks to the subordinate service and employees.
3.3. Request and obtain the necessary materials and documents relating to the activities of the Assistant Director on General Affairs.
3.4. To enroll in relations with divisions of third-party organizations to solve operational issues of production activities within the competence of the Assistant Director for General Affairs.
4. Responsibility
Assistant Director for general issues is responsible for:
4.1. Results and efficiency of production activities.
4.2. The need to fulfill its functional duties, as well as for the results of work.
4.3. Invalid information about the status of work performed.
4.4. Failure to comply with orders, orders and instructions of the Director of the Company.
4.5. Incontracting measures to curb the violations of safety regulations, fire-fighting and other rules that make a threat to the Company's activities, his employees.
4.6. The need of observance of labor and performing discipline employees of the department.
5. Working conditions
5.1. The mode of operation of the Assistant Director on General Affairs is determined in accordance with the rules of the internal employment regulations established in society.
5.2. To solve operational issues to ensure the production activities of the Department, the Assistant Director on general issues disposes of transport in general.
The job description specifies the amount of responsibilities and works that should be carried out by a person occupying a certain position. Official instructions in accordance with the All-Russian Classifier of Management Documentation, or OKUD, OK 011-93 (UTV. Decree of the State Standard dated December 30, 1993 No. 299) is assigned to the documentation for organizational and regulatory management of the organization. To the group of such documents, along with the job description, it is ranked, in particular, the rules of the internal labor regulation, the Regulation on the Structural Unit, a staffing schedule.
Is the job description obligatory?
TK RF does not oblige employers to compile job descriptions. Indeed, in the employment contract, his labor function should always be disclosed with an employee (work as a position in accordance with the staff schedule, profession, specialty, indicating the qualifications or a specific type of job entrusted to him) (Art. 57 of the Labor Code of the Russian Federation). Therefore, it is impossible to attract the employer to justice for the lack of job descriptions.
At the same time, the job instruction is usually a document in which the employee's labor function is specified. The instruction contains a list of employee job responsibilities, taking into account the peculiarities of the organization of production, labor and management, the rights of the employee and its responsibility (a letter of Rostrud dated November 30, 2009 No. 3520-6-1). Moreover, the official instruction is usually not only revealed by the employee's labor function, but also provides qualification requirements that are presented to their position or work performed (Letter of Rostrud dated November 24, 2008 No. 6234-TK).
The availability of job descriptions simplifies the process of interaction between the employee and the employer on the maintenance of the work function, the rights and obligations of the employee and the requirements for it. That is, all those questions that often arise in relationships with both operating workers and newly accepted, as well as with applicants for a certain position.
Rostrud believes that the job description is necessary in the interests of both the employer and the employee. After all, the presence of the official instruction will help (Letter Rostrud dated 09.08.2007 No. 3042-6-0):
- objectively evaluate the activities of the employee during the period of trial period;
- reasonably refuse to work at work (after all, the instructions may contain additional requirements associated with the business qualities of the employee);
- distribute labor functions between employees;
- temporarily translate the employee to another job;
- assess the conscientiousness and completeness of the employee of the labor function.
That is why the compilation of job descriptions in the organization is appropriate.
Such an instruction may be an attachment to the employment contract or approved as an independent document.
How the job description is compiled
The job description is usually drawn up on the basis of qualification characteristics, which are contained in qualifying reference books (for example, in the qualification directory of managers, specialists and other employees approved by the Decree of the Ministry of Labor of 21.08.1998 No. 37).
For workers who are being employed by workers professions, uniform tariff-qualification directories of works and professions of workers in the respective industries are used to determine their labor function. The instructions developed on the basis of such reference books are usually called production. However, in order to unify and simplify the internal documentation in the organization of instructions for working professions are often referred to as officials.
Since the job instruction is an internal organizational and administrative document, the employer is obliged to familiarize himself with her employee under painting when taking it to work (before signing the employment contract) (
We always have a large number of fresh relevant vacancies. Use filters to quickly search by parameters.
For a successful employment, it is desirable to have a profile education, as well as possess the necessary qualities and skills of work. First of all, you need to carefully examine the requirements of employers for the selected specialty, then to make a summary.
It is not worth sending your resume at the same time in all companies. Choose suitable vacancies, focusing on your qualifications and work experience. We list the most significant skills for employers you need to successfully work as Deputy General Director for General Affairs in Moscow:
Top 7 key skills that you need to enjoy employment
Also, quite often, the following requirements are found in vacancies: command management, PC user and budgeting.
Preparing for an interview, use this information as a check list. This will help you not only like the recruiter, but also get the desired job!
Analysis of vacancies in Moscow
According to the results of the analysis of vacancies published on our website, the specified initial salary, on average, is 93 030. The average maximum level of income (specified "salary to") - 141,429. It should be borne in mind that the figures given are statistics. The real salary in employment may vary greatly depending on many factors:- Your previous work experience, education
- Employment type, work schedule
- Company size, its industry, brand, etc.
Salary level depending on the work experience
Below is the text of the job instruction for the position of " personal Assistant Director General" You can download this job instruction, print or copy for further editing. If the current job description is not exactly what you were looking for, see other job descriptions heading "Office Workers".
- Personal Assistant Director General refers to the category of specialist.
- A person who has a higher professional education has been appointed to the position of personal assistant to the Director General without presenting the requirements for work experience or secondary vocational education and work experience in a specialty for at least 2 years.
- The appointment of the secretary and exemption from it is made by the order of the Director-General.
- Personal Assistant Director General subordinates directly to the Director-General.
- Personal Assistant Director General should know:
- Resolutions, orders, orders, other guidelines and regulatory documents of higher and other bodies relating to the activities of the enterprise.
- Provisions, instructions, other regulatory documents for conducting office work.
- structure and management composition of the enterprise and its divisions.
- Methods of registration and processing of documents.
- Rules for the use of receiving and negotiation devices.
- Standards of a unified system of organizational and administrative documentation.
- Rules for printing business letters using typical forms.
- Basics of ethics and aesthetics.
- Rules of business communication.
- rules of operation of computing equipment.
- Basics of administrative law and labor legislation.
- Rules of the internal labor regulation.
- Rules and norms of labor protection, safety, sanitation and fire protection equipment.
Personal Assistant Director General:
- Carries out work on organizational and technical support of the administrative and administrative activities of the head.
- Accepts an appropriate correspondence to the head, transfers it in accordance with the decision to be accepted into structural units or a specific contractor for use in the process of either the preparation of responses.
- Leads office work, performs various operations using computer equipment intended for collecting, processing and presenting information when preparing and making decisions.
- Takes documents and personal statements on the signature of the head.
- Prepares documents and materials necessary for the work of the head.
- Ensuring the timely consideration and presentation by structural divisions and specific executors of documents transferred to the head of the signature, ensures their qualitative editing them.
- Organizes the holding of the telephone negotiations of the manager, writes in its absence received information and informs its content to its information, transmits and accepts information on receiving and negotiation devices (telexcase, telecis, etc.), as well as telephones, communicates to his information in a timely manner. obtained by communication channels.
- On behalf of the leader, makes letters, requests, other documents, is preparing answers to authors of letters.
- Performs work on the preparation of meetings and meetings held by the head (collecting the necessary materials, the alert of participants about the time and place of holding, the agenda, registering them), leads and issues the minutes of meetings and meetings.
- Carries out control over the execution by employees of the enterprise published orders and orders, as well as in compliance with the deadlines for the implementation of instructions and instructions of the head made to control.
- Conducts control and registration file.
- Provides a workplace of the head of the necessary means of organizational equipment, office supplies, creates conditions that contribute to the effective work of the head.
- Prints as directed by the head of the service materials necessary for its work or enters current information to the data bank.
- Organizes the reception of visitors, promotes the efficiency of consideration of requests and proposals of employees.
- Forms cases in accordance with the approved nomenclature, ensures their safety and in the time limit refers to the archive.
- Performs separate service orders of their direct supervisor.
- _________________________________________________________________.
Personal Assistant Director General has the right to:
- Get acquainted with draft decisions of the management of the enterprise relating to its activities.
- Make proposals for improving the work related to the obligations provided for by this Instruction.
- Within its competence, to inform the direct supervisor about all the shortcomings identified in the process of executing their official duties and make proposals for their elimination.
- To request personally or on behalf of the management of the enterprise from enterprise divisions and other specialists, the information and documents necessary to fulfill its official duties.
- Require from the leadership of the enterprise to assist in the performance of their official duties and rights.
- _________________________________________________________________.
- _________________________________________________________________.
Personal Assistant Director General is responsible:
- For improper performance or non-fulfillment of their official duties stipulated by this official instruction, within the limits defined by the current labor legislation of Ukraine.
- For offenses committed in the process of carrying out their activities, within the limits defined by the current administrative, criminal and civil law of Ukraine.
- For causing material damage - within the limits defined by the current labor and civil law of Ukraine.
- _________________________________________________________________.
- _________________________________________________________________.
Search for job descriptions
If you know exactly the title of the post to which you need to find job descriptions, look for the di on the alphabetic sign of the specialties. Do not forget that some posts may have synonymous names.
Offers of work in Ukraine
If at the current time you are in the stages of job search and are looking for high-quality vacancies from leading companies in Kiev and Ukraine, pay attention to the catalog of the best employers of the country. You can search for work by company name, posts or form of advanced job search.
AliacPress - Chinese online store. Chinese shipments
Official instructions
in small and medium business
(Offices, shops, cafes, restaurants, hotels, clubs, etc.)
- Question lawyer
- Articles
- Job search
- Survived professions
- Administration
- CEO
- Assistant Gen.Director
- Lawyer
- Human resources department inspector
- PR manager
- A restaurant
- St.Enager Restaurant
- Bar Manager
- Administrator 1 cat.
- Administrator 2 cat.
- Bartender
- Hotel
- Hotel Manager
- St. Administrator
- Administrator
- Pom. Administrator
- Maid
- Production (kitchen)
- Head Manufacture
- Storekeeper
- Chef
- Senior cook
- Cook
- Advertising department
- Designer
- Art department
- Art Director
- Hood.Rukovitel
- Choreographer-director
- Artist
- Enterprise
- Clearly useful:
- Books and manuals
- Online stores Yaroslavl
1. General Provisions
- decisions, orders, orders, other guidelines and regulatory documents of higher bodies relating to the amphibological and economic activities of the enterprise;
- profile, specialization and features of the structure of the enterprise, the prospects for its development;
- production facilities and personnel resources of the enterprise; technology of production of enterprise;
- the procedure for the preparation and coordination of business plans for the production and economic and financial and economic activity of the enterprise;
- means of communication, computing and organizational equipment;
- the procedure for the conclusion and execution of economic and financial contracts;
- order and deadlines for reporting;
- means of mechanization of manual labor;
- the order of acquisition of equipment, furniture, inventory, stationery and registration of settlements for services;
- Basics of the economy, organization of labor, production and management;
- labor legislation;
- rules of the internal labor regulation;
2. Official duties
Assistant Director General:
- organizes work on receiving, processing, sending to the appointment of incoming goods, documents and correspondence, ensuring their safety and timely delivery to the addressees;
- monitors the presence of the necessary modes of transport, the organization of proper transportation;
- takes measures to fulfill the plan of transportation, replaceable task by drivers of cars;
- fills, issues and takes travel sheets and commodity overhead;
- register travel documentation and accounting of vehicles;
- controls the correctness of the records of the indications of the speedometer and obtaining fuel and lubricants (fuels);
- reveals in travel sheets records on the drivers of traffic rules allowed by drivers and reports leadership;
- compares the obtained data on the work of vehicles with interchangeably daily tasks, reveals deviations and causes of their occurrence;
- controls the observance by drivers of road transport discipline vehicles, maintains the work of vehicles;
Purchase books on personnel office work
The book will be useful to a wide range of readers, employees of personnel service, managers of enterprises and organizations of all forms of ownership.
The book is addressed to the heads of organizations of all forms of ownership, employees of personnel services, accountants, individual entrepreneurs, as well as anyone interested in compliance with labor legislation.
The collection consists of two sections: the first includes general-industry job descriptions of managers, specialists, technical performers, in the second - job descriptions by industry (editorial and publishing activities, transport, banking, trade, research activities, education, healthcare).
For managers of organizations, employees of personnel and legal services.
What is part of the responsibility of the Assistant Director
The general director of the company entrusted a lot of responsibilities. With the development of the organization, this range of responsibilities is expanding. There is a lot of "teaching", on which the manager has to spend time instead of solving tasks directed directly to the development of the company. This reduces the efficiency of the specialist. Part of the tasks, for solving which is not necessary for high qualification, can pass the assistant to the general director.
Director's assistant post: Main characteristics
The positions of the Assistant general director are difficult to give certain characteristics. The fact is that the number of responsibilities of this specialist is determined on the basis of the needs of the Director-General. The activities of the employee can be accented on one aspect. Consider posts in the role of whose assistants work:
- Clerk. This specialist is responsible for working with documentation. In the zone of his responsibility there are calls, various everyday tasks.
- Personal assistant. Specializes in the organization of the working day of the Director-General, business meetings and meetings. The specialist also accompanies the leader in business trips.
- Deputy General Director. The employee has the right to make decisions on a limited circle of issues.
As a rule, in practice the assistant combines the functions of several specialists. In large companies, the Director-General may have two assistants. For example, one organizes the working time of the head, and the other is engaged in paper matters.
The assistant applies to the category of executives. It obeys him directly to the general director. Requirements that are usually presented to the employee:
- Higher education according to the relevant profile (for example, legal).
- Work experience from three years.
As a rule, other employees are subordinate to the assistant general director. It has broad powers: from the right to publish orders to control over the work of various departments.
IMPORTANT! Assistant appointment is not an excessiveness at all. This measure allows the head to focus on solving tasks that require high professionalism, creativity. "Teachka" is delegated to the assistant. This greatly enhances the efficiency of activities both the general director and the company itself.
Regulatory and legal regulation
The activities of the Assistant General Director are regulated by regulatory acts:
- Methodical recommendations.
- Charter.
- Labor agreement.
- Orders of the head.
- Job description.
What is the responsibility of the Assistant Directorar?
The responsibilities of the Assistant General Director vary depending on the size of the company. In small companies, employees are engaged in control over the work of couriers, managers, the life support of the office activities. In large organizations, the general director, as a rule, have two assistants. One personal assistant organizes the working day of the head, the second - is engaged in all other affairs. The list of responsibilities of a specialist can vary considerably. In any case, the obligations must be spelled out in the job description. Consider the approximate list:
- Organization of negotiations, including by phone.
- Reception of correspondence.
- Organization of meetings and meetings: preparation of related materials, control over compliance with regulations, design of protocols, stenography.
- Control over the execution of orders of the general director.
- Providing papers on signature to the head.
- Receiving visitors to the general director.
- Organization of business trips (for example, room reservation, ticket order).
- Ensuring the effective work of the general director.
- Drawing up a working day plan.
- Information support of the general director.
- Participation in meetings and business meetings.
- Organization of business meetings.
- Organization of presentations.
- Preparation of spending reports.
- Performance of personal assignments.
- Creating databases, virtual presentations with PC.
Assistant is the most closest to the general director. Often, the working day is not normalized. The employee solves a wide variety of tasks, so it must have appropriate personal qualities.
Employee Rights
Assistant general director is endowed with the following rights:
- Familiarization with project and decisions of the head concerning the activities of the assistant.
- The right to receive the necessary information.
- The right to making decisions in the framework of official powers.
Assistant general director can be given great powers. For example, an employee may have the right to sign documents.
Responsibility assigned to the assistant
Responsibility assigned to the assistant must be spelled out in the job description. The employee is responsible in the following cases:
- Failure to fulfill official instructions.
- Actions violating the laws of the Russian Federation.
- Causing damage.
If the assistant made misconduct, the investigation is being conducted before overlaying it. It is necessary to establish the degree of guilt. Investigation take part key employees of the company. According to its results, the document is drawn up. Depending on the degree of guilt, recovery may be imposed on the employee. The assistant can also be fired.
What personal qualities are required from the assistant?
The wider range of tasks is entrusted to the personal assistant. Some experts work in one direction, but this does not apply to the assistant. It requires multitasking, versatility. Consider personal qualities that you need to possess the Assistant General Director:
- Proactivity, ahead work.
- The ability to foresee further development of the situation.
- Prevent difficulties.
- Universality.
- Adaptation to a rapid decor.
- Free possession of one or several foreign languages.
- The ability to work with information flows.
- The ability to follow privacy.
- The ability of system analysis of the situation.
- The ability to offer several solutions at once.
- PC hold on average and high level.
- Knowledge of the basics of time management.
- The ability to coordinate the activities of several employees.
- Diplomacy.
- Communicability, the ability to settle conflicts.
- Operational work with large amounts of information.
- Good memory.
- Ability to arrange priorities.
The assistant must be competent sustainable stress. It is desirable to know the accompanying specialties (for example, knowledge of the basics of jurisprudence).
When is the general director require a personal assistant?
The assistant is hired if the general director is entrusted with a large list of duties. Even if the leader copes with the existing tasks, most of the "teaching" can slow down work. It is for working with everyday affairs an assistant. As a rule, these employees are invited to large companies. CEO of small organizations in the power to cope with all the work independently.
Assistant Director General Property Registry
Official instructions of the Assistant (Assistant) of the Director General, the duties of the assistant (assistant) of the Director General, the sample of the Assistant Officer (Assistant) of the Director-General
The official duties of the assistant (assistant) of the Director General are, first of all, assistance to the first person of the company. The official instruction of the Assistant (Assistant) of the Director General may include specific requirements (for example, knowledge of two foreign languages) and duties. In any case, the sample instruction of the assistant (assistant) of the Director General will help you in drawing up a personnel document.
Job description of the Assistant (Assistant) of the Director General (Download Sample)
The well-being of the company in conditions of severe competition in the modern market almost completely depends on the right and timely adopted decision-making. To help the director and to create conditions when the head is not forced to be distracted by the resolution of secondary tasks, and there is an assistant or assistant.
In Russia, there is a deficit of employees who are able to assume administration responsibilities, and the need for qualified assistants is huge. A reliable assistant who responsibly performs the responsibilities for the organization, collecting and transferring information, frees the general director from the need to waste time.
In essence, the assistant is not a secretary, but a trustee of the head with a special status in the company. The sensible personal assistant is valued by directors of firms no less than top managers.
Personal assistant should own not only professional knowledge, but also possess a certain set of human qualities - devotion to corporate interests, good taste, a sense of tact, goodwill. On the one hand, the assistant director should be able to adapt to the characteristics of the director's nature, and on the other - to organize a team and control the execution of some projects.
At the same time, the assistant in his work should be observed the balance in order not to make decisions instead of the manager, at the same time without shifting the tasks of the chef.
Today, about 80 universities of Russia are preparing specialists in document management and management, but managers traditionally prefer to accept the assistant graduates of historical and archival and philological faculties.
The main plus of this profession is the opportunity to receive invaluable management experience from a successful head. Knowledge acquired in this way will help promotion or start to open your own business.
How to make money on forex without experience?
Job description assistant general director
1. General Provisions
1.1. The Assistant Director-General belongs to the category of executives.
1.2. Requirements for qualifications:
Higher professional education, without presentation of work on experience or unfinished higher professional education and work experience in the relevant profile of the industry of the industry for at least 1 year.
1.3. Assistant Director-General should know:
- Resolutions, orders, orders, other guidelines and regulatory documents of higher bodies relating to the amphibological and economic activities of the enterprise
- Profile, specialization and features of the structure of the enterprise, the prospects for its development
- Production facilities and personnel resources of the enterprise technology production technology
- The procedure for the preparation and coordination of business plans for the production and economic and financial and economic activity of the enterprise
- Means of communication, computing and organizational equipment
- The procedure for the conclusion and execution of economic and financial contracts
- the procedure and deadlines for reporting
- Means of mechanization of manual labor
- Procedure for the acquisition of equipment, furniture, inventory, office supplies and registration of settlements for services
- Basics of the economy, organization of labor, production and management
- labor legislation
- Rules of internal labor regulations
- Rules and norms of labor protection.
1.4. Narnation to the post of Assistant Director-General and exemption from position is made by the Order of the Director General.
1.5. The Assistant Director-General submits directly to the Director-General.
1.6. At the moment of the absence of an assistant Director-General (travel, vacation, illness, pr.) His duties are fulfilled by the person appointed in the prescribed manner. This person acquires relevant rights and is responsible for the improper performance of duties assigned to it.
2. Official duties
Assistant Director General:
2.1. Conducts and monitors the implementation of measures to ensure the rational use of the organization's automotive transport, as well as:
- organizes work on receiving, processing, sending to the appointment of incoming goods, documents and correspondence, ensuring their safety and timely delivery to the addressees
- monitors the presence of the necessary modes of transport, the organization of proper transportation
- takes measures to fulfill the plan of transportation, replaceable task by car drivers
- Fills, gives out and takes travel sheets and consignable overhead
- register travel documentation and accounting of vehicles
- controls the correctness of the indications of the speedometer and obtaining fuel and lubricants (fuels)
- reveals in travel sheets records of traffic rules allowed by drivers and reports leadership
- compares the obtained data on the work of vehicles with interchangeable tasks, reveals deviations and causes of their occurrence.
- controls the observance by drivers of road transport discipline vehicles, keeps accounting for vehicles
- notifies the consignee on the arrival time of goods to their address.
2.2. Provides economic service and proper condition in accordance with the rules and norms of industrial sanitation and fire protection of the building in which office space of society is located, as well as control over the health of equipment (lighting, heating systems, ventilation, etc.).
2.3. Takes part in the development of plans for current and capital repairs and drawing up economic costs.
2.4. Organizes repair of premises, monitors the quality of repair work.
2.5. Decides on the acquisition and storage of stationery, the necessary economic goods, equipment and inventory, ensures structural units, and also keeps accounting their spending and drawing up established reports.
2.6. Controls the rational spending of materials and means allocated for economic purposes.
2.7. Manages the improvement of the office territory, as well as monitors the state and timely repair of furniture.
2.8. Provides the execution of fire fighting and content in good condition of fire equipment.
Assistant Director-General has the right:
3.1. To give structural divisions, individual specialists and other employees of the enterprise mandatory to perform an indication.
3.2. Take steps when discovering internal order violations in the enterprise and bring those responsible for responsibility.
3.3. Request and receive from structural divisions any information, reference and other materials on the activities of the enterprise.
3.4. Get acquainted with the documents defining its rights and obligations on the position of office, the criteria for assessing the quality of performance of official duties.
3.5. To be submitted to the Director General of the proposal to improve work related to the obligations provided for by this Instruction.
The Assistant Director General is responsible:
4.1. For improper performance or non-fulfillment of their official duties stipulated by this Official Instructions, within the limits established by the current labor legislation of the Russian Federation.
4.2. For offenses committed in the process of its activities, within the limits established by the current administrative, criminal and civil law of the Russian Federation.
4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.
Purchase books on personnel office work
This edition presents practical recommendations for organizing the work of personnel service and personnel workshop. The material is clearly systematized and contains a large number of specific examples and specimens of documents.
The book includes a disk with the forms of documents and regulatory acts in the guarantor system regulating various issues of labor relations and personnel work.
The author explains in detail what the labor inspection and what is the limits of its powers, how to test compliance with labor legislation and how they can end, which violations can lead to an imposition of a fine, and which will entail the disqualification of the head of the organization. The book provides practical recommendations for employers-organizations and individual entrepreneurs who will help avoid claims of labor inspectors. In the preparation of the book, all the latest changes in legislation are taken into account.
Official instructions of the Assistant Director (Director General) of the Library, Centralized Library System, Museum
library system, museum
- management structure of the organization
- organization and methods of office work, design and processing of documents on the computer
- Rules for use of receiving and negotiation devices
- Basics of ethics and aesthetics
- rules of business communication
- rules of operation of computing equipment
- Fundamentals of management, personnel management
- Basics of labor legislation
- Rules of internal labor regulations
- Rules and norms of labor protection and safety, industrial sanitation and fire protection
2. Functions
2.1. Support for scientific and industrial and administrative activities of the director.
2.2. Control over the execution of orders and orders, complying with the timing of the implementation of instructions and instructions of the Director.
3. Official duties
3.13. Organizes the reception of visitors, promotes the efficiency of consideration of requests and proposals of employees.
3.14. Forms cases in accordance with the nomenclature of cases, ensures their safety and rents the archive.
3.15. Copies documents on a personal xerox.
4. Rights
4.1. To participate in the discussion of draft decisions of the institution management (organization).
4.3. Participate in the discussion of issues relating to their official duties.
4.4. Require from the leadership of the institution (organization) to assist in the execution of its official duties and the realization of rights.
5. Responsibility
- for improper performance or non-fulfillment of its official duties stipulated by this Official Instruction - in the manner prescribed by the current labor legislation of the Russian Federation
- for the offenses committed in the process of their activities - in the manner prescribed by the applicable administrative, criminal and civil law of the Russian Federation
- For causing damage to the institution (organization) - in the manner prescribed by the current labor legislation of the Russian Federation.
6. Final provisions
Official instructions of the Assistant General Director (Assistant Officer General
Official instruction assistant general director
(Job description of the Assistant Director-General)
Surname I.O. ________________
"________" _____________ ____
1. General Provisions
1.1. The Assistant (Assistant) of the Director-General belongs to the category of specialists.
1.2. The Assistant (Assistant) of the General Director is appointed and exempt from it by order of the company's general director.
1.3. The Assistant (Assistant) of the Director General subordinates directly to the Director-General of the Company.
1.4. At the time of the absence of an assistant (assistant), the Director General of his right and obligations go to another official, which is announced in the organization on the organization.
1.5. The person who meets the following requirements is appointed to the post of assistant (assistant): education - higher or incomplete higher education, experience of similar work from year, knowledge of office equipment (fax, copier, scanner, printer), Microsoft Office programs (Word, Excel), office work.
Each company manager (regardless of its size) should have a good and intelligent assistant to shift some of his duties. Such a specialist should have due competence, skills, since he will have a wide list of tasks and cases. What items are the job description of the Assistant Director-General? Let's consider in more detail, since this document will allow you to find a specialist who will ideally fulfill his duties.
What should the general director assistant guide?
It is impossible to overestimate the role of the Director-General in the company, since this is an important specialist who performs the instructions of his immediate chief, his assistant who has the necessary to build normal work in the company.
Assistant general director - technical performer of instructions and solutions to his head. It can be hired or dismissed only by order of the general director. Usually, this specialist has such requirements as:
- The presence of higher education is preferably in economic or legal spheres.
- The presence of experience and experience in a similar position.
Deciding to become an assistant Director-General, remember that the main thing is to strictly fulfill all the requirements of his direct chief.
In addition, the position provides for the fulfillment of the heads of the head in its absence (for example, if the director is on vacation or business trip). His assistant carries not only the full right to fulfill them, but also responsibility for the decisions made.
Regulatory and legal regulation
The work of the head assistant is based on the following local and regulatory documentation:
- Documents regulating his type of activity. For example, it can be methodological organizations or other materials necessary to streamline activities.
- The Charter of the organization, in which the duties of the governing staff also prescribe.
- Labor contract.
- Orders published by direct supervisor.
That is why it is so important that the assistant leader focuses on the company's regulatory framework, knew the laws, observed them when working, did not violate and understood the entire degree of his responsibility for making decisions going against the decisions of the manual.
Job description assistant general director
Let us describe in more detail that it should be directly in a di assistant, which will allow you to make the best document to the maximum.
What do you need to know a specialist?
This position provides for good knowledge of the structure of the company, the leadership, all divisions of the organization. Good skill - the ability to properly compile all documents, especially orders, various rulings. Thus, one of the main skills is knowledge of office work, because without this, the specialist will not be able to fully fulfill his duties.
In addition, the "right hand" of a specialist must have business communication skills, know the rules of etiquette, comply with the norms of the TC and Civil Code of the Russian Federation. Naturally, you need to be able to handle the computer - know all office programs, be able to quickly find information on the Internet, etc.
What functions does it perform?
Consider in more detail what functions should perform this specialist to register them in the job description:
- Organization of the normal activity of its leadership.
- Conducting personnel issues.
- Control over the work of other employees, clarifying their various issues.
- Development of activities that are aimed at optimizing document management in the company.
- Reception of visitors.
In addition, the Assistant General Director should carry out the following duties:
- Adoption of correspondence, which comes to his head.
- Conducting office proceedings according to the Federal Law and Labor Code.
- Collection and processing of information, its analysis.
- Adoption of documents, their verification before sending to the manager.
- Organization and knowledge of telephone conversations.
Also, the person who occupies this position is obliged to bring to the company's employees adopted at meetings of the goals, tasks, check their work. Also, the responsibilities of the Assistant Director General include compiling letters, requests, a variety of documents. In addition, it is necessary to help your direct supervisor in organizing the workplace, follow the presence of all stationery, etc.
At the same time, it is worth remembering - the list of responsibilities is not complete, that is, as it is necessary, it can be expanded and adding other duties. The main thing is that the adjustments do not contradict Russian legislation.
Right-hand rights
Assistant Director-General has not only obligations, but also the rights that should also be prescribed to:
- The ability to familiarize yourself with the projects and decisions of the manuals that concern its activities.
- The right to receive information that is needed to fulfill its duties.
- The right to receive data and actions by management in the framework of an assistant job instruction.
Thus, the "right hand" of the head has the right to receive any information that concerns its work directly.
What liability lies in the specialist?
The last section of any job description is the responsibility of a specialist who lies with the employee. So, the employee is responsible for:
- Refusal to fulfill obligations assigned to him.
- For actions that violate administrative, civil or criminal law.
- For causing damage to the company, etc.
At the same time, legal responsibility can be imposed on a specialist as involving representatives of law enforcement agencies, and without them - within the organization.
When determining the degree of guilt, usually rely on information about the harm inflicted. For example, if an employee spoiled the property owned by the company, then it is usually punished in the framework of disciplinary responsibility.
Proper registration of the job instruction
But besides the listed, it is also important to arrange the document itself. Let's look at how to do it correctly, so that you do not have any problems in the subsequent.
The standard di pattern looks like this:
- The name of the company where the employee will work.
- FULL NAME, who has the right to approve the issuance of job descriptions in the enterprise, its signature.
- A reference to a document (for example, an order or position), in accordance with which DI was issued.
- Signature of an employee who has developed instructions. Most often, specialists of the personnel department are engaged in such work, but it all depends on the features of work prescribed in local acts.
- Grief coordination with personnel or legal department. At the same time, there must be a signature of an official.
After the job instruction and its "Composition" are approved, each sheet is numbered, they are laughing, and the document itself assures the company's seal. With Di, I will definitely introduce a company employee, and then give a document for storing the organization's archive.
Conclusion
Assistant general director is able to perform various functions and duties in the enterprise, because he should have a good experience, wide skills in many areas, including employees, skills in office work, knowledge of the laws of the Labor Code of the Russian Federation, etc. Registration of the official instruction will make it possible to outline the main scope of responsibilities and responsibilities of this performer.
In contact with
