Forms of the order for certification. Order for personnel certification

Drawing up an order for the certification of employees is a necessary part of the procedure for monitoring the level of qualifications, theoretical knowledge and practical skills of employees of enterprises and organizations. In most cases, certification is an initiative of the employer and is periodic.

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Why is certification needed?

This check, which is a kind of exam, allows you to evaluate vocational training personnel at one or another stage of work in a particular division of the company. If weaknesses are identified, thanks to such control, management has the opportunity to take the necessary measures to eliminate them in a timely manner. Certification is also a stimulating procedure for employees, helping to increase labor productivity and expand the prospects of the organization.

Limitations when selecting candidates for certification

Not everyone can be subject to control testing. There are a number of employees who are exempt from this procedure by law. These include:

• pregnant women,
• women who have children under three years of age in their care,
• those who have worked in their specialty for less than one year.

Certification procedure

The starting point for certification is the voluntary expression of the will of the employer. It is drawn up in the form of an order, which indicates the need for control, appoints the composition of the commission and the people responsible for executing the order.

During the certification process, members of the commission study reports submitted by employees, etc. documents, ask questions professional themes and based on the results of the inspection, a verdict is made.

The certification procedure is recorded in a special protocol, the results are entered into the certification sheet (a separate document is drawn up for each employee), and the final conclusion takes the form of a short summary of whether a particular employee is suitable for the position held.

Appointment of the commission

As mentioned above, for carrying out certification a special commission is appointed. It should include at least three people. Most often these are representatives of different structural divisions, middle managers of the enterprise, highly qualified specialists with sufficient knowledge for an adequate and fair assessment of their colleagues. Sometimes the commission includes outside experts and the director of the company.

What results can certification have?

The results of the control check can be very different. The most preferable, of course, are those when all employees confirm their qualifications. But this doesn't always happen. Sometimes certification may show unsatisfactory results, after which some employees are transferred to other places, demoted or even quit altogether. However, loyal employers strive to save jobs even in such cases and send people for retraining.

Who draws up the order

Any employee of the company authorized to create such documents can directly write the order. Usually this role is played by:

• or a lawyer,
• or a HR specialist,
• or secretary.

In any case, this is an employee who has necessary knowledge about the rules for writing orders, as well as knowledge of the basics of labor and civil law. After signing, the order is always submitted to the head of the organization for signature - without his autograph it will not be considered valid.

How to draw up an order for employee certification

There is no unified form of order for employee certification, so enterprises can write it in any form or use one developed within the company and approved in accounting policy document template.

Order in mandatory must contain a number of necessary information:

• number and date of compilation,
• Company name,
• names and positions of certified employees,
• composition of the commission,
• information about the responsible executor,
• certification date.

How to place an order

The order can be written by hand or printed on a computer (the second option is more modern and widespread), but in any case it must have “live” signatures the head of the company and everyone who is mentioned in it - the autographs of the latter will confirm that they are familiar with the document.

The order can be written on a regular A4 sheet or on the company’s letterhead; it is not necessary to certify it with a seal: firstly, the order relates to the internal documentation of the company, and secondly, since 2016 legal entities at the legislative level, they are exempt from the obligation to use seals and stamps in their work.

From a business standpoint this document has a completely standard structure and should not cause any problems with its composition.

1. At the beginning in the middle of the line the full Company name, then the word “Order” is written below, its number according to internal document flow and the meaning is briefly indicated (in in this case– about employee certification).
2. Next enter locality , in which the enterprise is registered, and also date drawing up an order.
3. After this comes the actual order. First of all, indicate
   • the purpose of the certification,
   • its exact date (or period, if certification takes more than one day).

   This also includes employees that are subject to verification - their list can be included directly in the order, or indicated in a separate document.

4. Then the text includes compound certification commission (positions, surnames, initials of employees are indicated), highlighting its chairman and ordinary members, a secretary is entered who will record the progress of the certification meeting and fill out certification sheets.
5. A separate paragraph should delegate one of the department heads (usually the head of the HR department or deputy director of personnel) to explain to employees the rules and procedure for the upcoming certification, and set a final deadline for submitting the results of the audit to the head.
6. Finally, the order establishes responsible for its execution employee (enter his full name and position).
7. The following is signed under the order:
   • director of the organization,
   • specialists of the enterprise included in the commission,
   • the employee responsible for the execution of this order.

Certification is a periodic check of the professional level of employees carried out by the employer to determine whether their qualifications correspond to the position held or the work performed. Certification is a fairly important and responsible procedure for both employees and employers. After all, an employee who has not passed the certification, as not corresponding to the position held or the work performed, may be dismissed (Clause 3, Part 1, Article 81 of the Labor Code of the Russian Federation). Accordingly, the employer must approach the certification process with utmost care. Including the correct execution of documents related to it. One of such documents is an order to conduct certification of employees, a sample of which will be provided in our consultation.

Sample order for certification

There is no single form of order for employee certification. Therefore, each organization develops such an order independently.

First of all, the certification commission is approved by order. Also, the order for certification establishes the date and time of certification, the list of employees subject to certification (or such a list is attached to the order), as well as the list of documents required for certification. The persons specified in the order must be familiar with it. As for workers subject to certification, they can be familiarized either with the order itself or with the certification schedule drawn up on the basis of the order. We provided a sample of such a graph in a separate

The head of the organization issues an appropriate order regarding the certification. It determines the date of certification, the list of employees being certified and the composition of the certification commission.

About certification

In order to establish compliance with the qualifications of the position held, as well as improve the distribution labor resources, stimulating increased performance and interest in labor results

2. Approve the list of employees subject to certification.

3. Create a certification commission consisting of:

Chairman - Deputy Chief Engineer Abramov I.E.

Secretary - Kudrina E.V.

Deputy Head of the HR Department Vetrova Z.M.

Safety engineer Lyakhov R.B.

Deputy Chief technical department Kutepov M. M.

4. Heads of departments should organize work on preparing submissions for certification, characteristics of employees and submit them to the certification commission before August 1, 2003.

5. The head of the HR department should organize explanatory work on the procedure for conducting certification, methodological preparation for conducting certification.

6. The chairman of the certification commission and the secretary provide certification materials to the general director for acceptance personnel decisions by August 17, 2003

7. Entrust control over the execution of the order to the deputy general director Varzina K.I.

Material on the topic:

Order on certification of teachers for compliance with the position held

The order confirms the participation of Andreev A.L. in the work of the school certification commission

On the topic: methodological developments, presentations and notes

A demo version of test tasks in the form of computer testing for the certification of teachers for compliance with the position held was prepared by the Center for Certification of Education Workers in St. Petersburg.

A demo version of qualification tests for compliance with the position of subject teachers has been prepared by the state educational institution Krasnodar region"Krasnodar Regional Ins.

Before the certification, I was faced with the fact that I had to write a presentation for myself. It was approved by our Education Department. I hope it helps someone.

The main stages of the lesson (session) and its content are presented in the outline development diagram in the table. When writing notes, the teacher can skip certain steps or change the structure of the lesson.

Carrying out certification teaching staff for suitability for the position: 1. Preliminary stage 2. Conducting a written qualification test 3. Making a decision.

The local act was developed in accordance with clause 8, part 1, article 48, part 2, p. 49 of the Federal Law "On Education in Russian Federation".

These Regulations have been developed in order to determine the procedure and organization of the work of the Certification Commission for the certification of teaching staff in order to confirm the compliance of pedagogical.

Order on certification of employees - sample You will find such a document and the necessary explanations for its preparation in our article. We also included a link to download a template for an order to create an attestation commission.

Sample order for certification of employees.doc

Sample order on the creation of a commission for certification of employees.doc

Order for certification (download order for certification)

An order to conduct certification is an administrative document of the employer, according to which, as a rule:

• the timing of the event is determined;
• persons responsible for the organization and implementation are appointed;
• a special commission is formed;
• the circle of workers subject to certification is established.

Although Labor Code The Russian Federation regulates the need for certification only in relation to teaching and research employees; some sectoral laws complement these provisions (for example, Article 48 of the Law “On State civil service RF" dated July 27, 2004 No. 79-FZ, etc.).

In relation to other employees, the employer is authorized to carry out such activities as production needs and in accordance with local documentation (see the article We are drawing up a regulation on the certification of employees - a sample).

In accordance with paragraph 4 of the resolution “On approval...” of October 5, 1973, State Committee for Science and Technology of the USSR No. 470 and the State Committee for Labor of the USSR No. 267, the following persons cannot be involved in certification:

• working in a position for up to 1 year;
• novice specialists during the period of compulsory work after educational institution;
• pregnant women;
• women who have a child under 1 year of age.

Order on the creation of a commission for certification of workers

The head of the organization can order the creation of a certification commission by issuing a separate order or including this order in the order for certification.

The employer can determine the composition of the commission himself based on the provisions of local documentation and the requirements of the relevant legislation (for example, paragraph 10 of Article 48 of Law No. 79-FZ, etc.).

So, orders for the certification of employees and the creation of a certification commission can be drawn up in any form indicating all significant attributes. The composition of the commission is determined by the employer at his own discretion - in the absence of legal requirements in this regard.

Order on certification of workers

Drawing up an order for the certification of employees is a necessary part of the procedure for monitoring the level of qualifications, theoretical knowledge and practical skills of employees of enterprises and organizations. In most cases, certification is an initiative of the employer and is periodic.

Why is certification needed?

This test, which is a kind of exam, allows you to evaluate the professional training of personnel at one or another stage of work in a specific department of the company. If weaknesses are identified, thanks to such control, management has the opportunity to take the necessary measures to eliminate them in a timely manner. Certification is also a stimulating procedure for employees, helping to increase labor productivity and expand the prospects of the organization.

Limitations when selecting candidates for certification

Not everyone can be subject to control testing. There are a number of employees who are exempt from this procedure by law. These include:

• pregnant women,
• women who have children under three years of age in their care,
• those who have worked in their specialty for less than one year.

Certification procedure

The starting point for certification is the voluntary expression of the will of the employer. It is drawn up in the form of an order, which indicates the need for control, appoints the composition of the commission and the people responsible for executing the order.

During the certification process, members of the commission study reports submitted by employees, etc. documents, ask questions on professional topics and, based on the results of the inspection, render a verdict.

The certification procedure is recorded in a special protocol, the results are entered into the certification sheet (a separate document is drawn up for each employee), and the final conclusion takes the form of a short summary of whether a particular employee is suitable for the position held.

Appointment of the commission

As mentioned above, a special commission is appointed to conduct certification. It should include at least three people. Most often, these are representatives of different structural divisions, middle managers of the enterprise, highly qualified specialists with sufficient knowledge to adequately and fairly assess their colleagues. Sometimes the commission includes outside experts and the director of the company.

What results can certification have?

The results of the control check can be very different. The most preferable, of course, are those when all employees confirm their qualifications. But this doesn't always happen. Sometimes certification may show unsatisfactory results, after which some employees are transferred to other places, demoted or even quit altogether. However, loyal employers strive to save jobs even in such cases and send people for retraining.

Who draws up the order

Any employee of the company authorized to create such documents can directly write the order. Usually this role is played by:

• or a lawyer,
• or a HR specialist,
• or secretary.

In any case, this is an employee who has the necessary knowledge about the rules for writing orders, as well as the basics of labor and civil law. After signing, the order is always submitted to the head of the organization for signature - without his autograph it will not be considered valid.

How to draw up an order for employee certification

There is no unified form of order for employee certification, so enterprises can write it in any form or use a document template developed within the company and approved in the accounting policy.

The order must necessarily contain a number of necessary information:

• number and date of compilation,
• Company name,
• names and positions of certified employees,
• composition of the commission,
• information about the responsible executor,
• certification date.

How to place an order

The order can be written by hand or printed on a computer (the second option is more modern and widespread), but in any case it must have “live” signatures the head of the company and everyone who is mentioned in it - the autographs of the latter will confirm that they are familiar with the document.

The order can be written on a regular A4 sheet or on the company’s letterhead; it is not necessary to certify it with a seal: firstly, the order relates to the internal documentation of the company, and secondly, since 2016, legal entities have been legally exempted from the obligation to use a seal in their work and stamps.

Sample order for employee certification

From the point of view of office work, this document has a completely standard structure and should not cause any problems with its preparation.

1. At the beginning in the middle of the line the full Company name, then below the word “Order” is written, its number according to internal document flow and the meaning is briefly indicated (in this case – about the certification of employees).
2. Next enter locality, in which the enterprise is registered, and also date drawing up an order.
3. After this comes the actual order. First of all, indicate
   • the purpose of the certification,
   • its exact date (or period, if certification takes more than one day).

This also includes employees that are subject to verification - their list can be included directly in the order, or indicated in a separate document.

Certification of employees for suitability for the position held

the most important articles for you

Normative base

Under traditional system employee certification current legislation refers to a procedure, the content and procedure of which is developed by the employer independently. The Labor Code of the Russian Federation does not contain an article entitled “Certification of employees for suitability for the position held.” However, the Labor Code, according to Article 81, determines that the certification procedure is established by the local normative act employer.

For example, certification of cultural workers is determined by the Procedure approved by the Deputy Minister of Culture of the Russian Federation, dated 02/08/2010 No. 7790-44/04-ПХ. This regulatory act, in particular, stipulates that employees who, due to the nature of their activities, do not require special skills or knowledge - for example, unskilled workers - are not subject to certification.

There is a nuance: the employer develops the regulation on the certification of subordinates independently, taking into account the opinion of the trade union, but if there is no trade union in the organization, then there is no need to coordinate anything with anyone.

Regulations on employee certification

We recommend that you approach the development of the document, which will be called “Regulations on Certification of Employees,” with care. In order to eliminate possible negative judicial practice, and also so that the certification of employees for compliance with the position held is as clear as possible to both employees and the employer himself, it is advisable to include the following sections in it:

1. General information.
2. Section on preparatory activities.
3. Section on certification.
4. Final provisions.
5. Applications.

These sections are given as an example and do not claim to be universal. We want to give the employer step-by-step algorithm so that the certification of workers at his enterprise does not fail and is as objective as possible.

General section

Step 1. Identify the purpose of the certification

For one employer, it will be enough to write that the purpose of this event is to determine the compliance of the employee’s qualifications with the position he occupies.

Another may set out the goal of rational use of the labor resources of their employees, increasing the productivity of their work and responsibility for the assigned work. Formulate clearly and specifically exactly the goal you are trying to achieve.

For example, in accordance with the Regulations approved by Decree of the Government of the Russian Federation dated March 16, 2000 No. 234, the goals of certification of enterprise managers are:

Objective assessment of the performance of managers and determination of their suitability for the position held;

Assisting in improving the efficiency of enterprises;

Stimulation professional growth heads of enterprises.

Step 2. Determine the composition of certified workers

Taking into account that the legislation does not limit the employer in choosing categories of employees for their certification, we still recommend NOT including in the lists of those certified:

• pregnant women;
• have worked in the position for less than a year;
• those on parental leave and employees who have worked for less than one year after returning to work from this leave;
• old age pensioners;
• minors;
• employees with whom a fixed-term employment relationship has been concluded.

The rest of the staff can be certified.

For example, when certification of prosecutorial employees is carried out, the following are not included in the list of those being certified:

Those on parental leave (they can be certified six months after leaving leave);

Employees who have reached age limit being in service (if they did not make significant omissions in their work);

Officers in the reserve of the military prosecutor's office upon assignment to their initial class rank.

All other employees of the prosecutor's office are subject to certification in accordance with Order of the Prosecutor General of June 20, 2012 No. 242.

Step 3. Set the frequency of certification

Certification can be carried out every year, but such frequency is unlikely to contribute to the formation of a healthy atmosphere in the team. That's why the best option there will be a period no more than once every three years and no less than once every five years.

For example, according to the text Federal Law dated November 30, 2011 No. 342-FZ, certification of employees of internal affairs bodies is carried out once every four years.

Step 4. Specify the grounds for carrying out an extraordinary certification

It is better to provide (in case of separation) and record that an extraordinary certification can be carried out:

• by agreement of the parties;
• in case of changes in working conditions for technological reasons;
• in case of repeated improper performance of their official duties.

Then the employer will have the right to send the employee for an extraordinary certification, based on the results of which to make an appropriate decision, including that provided for in paragraph 3 of Article 81 of the Labor Code of the Russian Federation.

For example, in the Regulations approved by the Ministry of Transport of the Russian Federation dated March 11, 1994 No. 13/11 (registered with the Ministry of Justice on April 18, 1994 No. 548), early certification is carried out in cases where gross violations of the rules and regulations governing safe operation Vehicle, or transport accidents occur with serious consequences.

Section on preparation for certification

IN this section it is necessary to clearly and clearly indicate what steps and measures the employer and his subordinate officials are obliged to take.

Step 1. Determine the composition of the commission

The composition of the commission is determined by order of the employer.

The commission must have a chairman, ordinary members and a secretary.

It is necessary to indicate which of them has the right to vote and who does not.

It is also important who will have the decisive voting right if the opinions of the commission members are distributed equally (to prevent this from happening, the commission should be created from an odd number of employer representatives).

The composition of the commission is permanent; changes can be made either due to a conflict of interest or due to personnel changes.

It is important to define the powers of the commission members. Thus, the chairman is responsible for the validity and legality of the collegial decisions made, the members of the commission are responsible for the comprehensiveness and objectivity of the decisions made, the secretary is responsible for technical work.

Step 2: Make a schedule

The certification schedule is a document that the employer draws up annually. Approved by a separate order. The schedule should be approved in advance in order to familiarize those undergoing certification with it.

The schedule states:

• list of employees subject to certification this year;
• dates and place of the procedure;
• time to provide the necessary personnel documents on the certified employees and the full names of those responsible for the provision.

Step 3. Notify employees about the upcoming certification

All certified employees must be notified of the procedure in advance and signed. The employer decides how much in advance, but the optimal period is one month.

The form of the notification is not important, the fact that confirms familiarization is important.

If the employee refuses, a corresponding act is drawn up.

If you are sick, a corresponding notification is sent to your place of registration and residence by registered mail with notification of delivery.

Step 4. Obtain the necessary personnel documents

Due to the fact that the certification commission makes decisions based on the documents provided, the employer has the right to independently determine which document and within what time frame should be provided to the commission.

This could be any requirement, like, say, a portfolio.

For example, until recently, teaching staff of state government institutions social services in the Leningrad region they had to submit a portfolio for certification social worker, characterizing the results of their activities. However, it is worth noting that this requirement has now been canceled by order of the Committee for Social Protection of the Population of the Leningrad Region dated January 21, 2013 No. 1.

Sample portfolio of a social worker for certification

In practice, most often the employer requires a reference or performance review of the employee to be submitted to the commission, which must be prepared by his immediate superior.

The employee's characteristics must be reviewed against signature. After review, this document is submitted to the certification commission.

The deadline for submitting all documents is indicated in the schedule.

Section on certification

This section is a description step by step procedure certification of employees at the enterprise.

Step 1. Determine quorum

To do this, the regulations must state that with the participation of two-thirds of the commission, its decisions are considered competent. If the number of commission members is smaller, the certification is postponed to another period determined by the employer taking into account the requirements of the described provision.

Step 2. We describe the procedure itself

We write that the certification of employees for compliance with the position held should be carried out in the presence of the employee himself and his immediate supervisor, in a friendly atmosphere (the employee is already under stress).

We indicate that the boss represents the employee, and then the commission members ask questions that interest them.

After the questions are asked and the employee answers them, the employee being certified leaves, and his manager and members of the commission remain to discuss and make an appropriate decision.

After the decision is made, the employee is invited, and the chairman announces the decision of the commission to him.

Step 3. We fix the decision-making mechanism

The professional activity of the employee must be assessed in connection with qualification requirements to his position. It is necessary to take into account the employee’s personal contribution to achieving the goals of the organization, as well as the complexity and intensity of the work he performs.

It is worth paying attention to the absence or presence of violations labor regulations and job responsibilities.

All doubts are interpreted in favor of the employee.

Step 4. Commission decision options

We describe what decisions the commission can make:

• the employee is suitable for the position held;
• send for training to suit the position held;
• petition the employer for an increase (salary, position);
• consider demotion to the current position due to insufficient qualifications;
• does not correspond to the position held, recommend sending him to training to improve his qualifications or dismiss him due to insufficient qualifications.

Step 5. We formalize the commission’s decision.

All decisions of the commission are documented in a protocol or entered into the employee’s certification sheet. It makes no sense to draw up both documents; in essence, they are the same thing, only the form is different. At the same time, no one forbids filling out both documents.

The certification sheet and protocol are signed by all members of the commission present at the certification.

The order must be issued in certain deadlines, the employer will determine which ones, but not more than one month.

It is necessary to ensure that the deadlines can be interrupted (when going on vacation, temporary absence for unknown reasons or temporary disability, this period must be interrupted).

Violation of deadlines entails cancellation of the decision by the certification commission.

For example, if A.V. Petrov will be recognized as unsuitable for his position, the employer has the right to fire him, send him to training or demote him (his will, the certification commission has granted him such powers).

If the employer decides to move A.V. Petrov to a lower position, and A.V. Petrov refuses, the employer will have the right to fire him on the same grounds.

Step 6. Employee rights

It is advisable to indicate that in case of disagreement with the results of the certification, the employee may appeal this decision in accordance with the procedure established by law.

Final provisions

This section contains information about where to store certification documents. All certification documents are stored in personnel departments, protocols - in the nomenclature folder, certification sheets - in the personal files of employees.

The storage period for these documents is 75 years.

Sample regulations on employee certification

Sample schedule for employee certification

Sample characteristics for an employee for certification

Sample employee certification protocol

Sample attestation sheet

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According to the Russian Union of Industrialists and Entrepreneurs, more than 5 million accountants work in Russia today, of which more than a million are the main accountants. It is not surprising that one of the first professional standards developed and approved by the Ministry of Labor of the Russian Federation was the professional standard of an accountant.

Uncertainty and intrigue of the introduction professional standards from July 1, 2016 makes many employers nervous. The main reason is the lack of clear explanations about the mandatory nature and regulations of their practical application from the Ministry of Labor of the Russian Federation.

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Full or partial copying of materials is prohibited,

ORDER

On the certification commission for conducting certification of teaching staff in order to confirm compliance with the position held

In accordance with Article 49 of the Federal Law of the Russian Federation dated December 29, 2012 No. 273-FE “On Education in the Russian Federation”, Order of the Ministry of Education and Science of the Russian Federation dated April 7, 2014 No. 276 “On approval of the Procedure for certification of teaching staff organizations implementing educational activities" in accordance with the Regulations “On the procedure for certification of teaching staff in order to confirm compliance with the position held", approved by order for the School-Gymnasium No. 3 dated January 12, 2014 for organizing the certification of teaching staff in order to confirm compliance with the position held

I ORDER:

To create, starting from October 2017, a certification commission to conduct certification of teaching staff in order to confirm compliance with the position held (hereinafter- Certifying commission).

Approve the composition of the Certification Commission (Appendix 1).

Approve the list of teaching staff subject to certification for compliance with the position held in 2017-2018 academic year(Appendix 2).

Approve the schedule for certification for compliance with the position held in the 2017-2018 academic year (Appendix 3).

Determine the function of the Certification Commission to consider the issue of hiring teaching staff whose qualifications do not meet the requirements of the qualification characteristics.

Control over the execution of the order is entrusted to the Deputy Director for Internal Affairs Moskalets N.V.

Director N.B. Radchenko

Familiarized with N.V. Moskalets

Appendix 1 to the order

from 04.10. 2017 No. 264

COMPOUND

certification commission for certification of teaching staff in order to confirm compliance with the position held

Full name

Job title

Status

Kobets Lyubov Alexandrovna

Chairman of the certification commission

Moskalets Natalya Vitalievna

Deputy Director for Education educational work

Secretary of the Attestation Commission

Vlasova Natalya Anatolevna

Deputy Director for Educational Work

Deputy Chairman of the Attestation Commission

Dovga Olga Alexandrovna

Chairman of the trade union committee

Member of the commission

Radchenko Natalya Borisovna

director

Member of the commission

Znaesheva Tatyana Viktorovna

Head of the Ministry of Natural Sciences and Mathematics

Member of the commission

Mishura Natalya Vasilievna

Deputy Director for Educational Work

Member of the commission

Director N.B. Radchenko

Appendix 2 to the order

from 04.10. 2017 No. 264

LIST

teachers subject to certification for compliance with their positions in 2017-2018.

Cholakchik Mummine Abidovna – technology teacher

Dementyeva Natalya Pavlovna – teacher - librarian

Director N.B. Radchenko

Appendix 3 to the order

from 04.10. 2016 No. 264

SCHEDULE

passing certification of teaching staff for compliance with the position held in 2017-2018.

p/p

Full name

date

Job title

Cholokchik Mummina Abidovna

06.04.2017

Teacher

Dementieva Natalya Pavlovna

03.04.2017

Teacher-librarian

Director N.B. Radchenko