Heads of structural divisions or structural divisions. Regulations on the head of the structural unit

Other 05.02.2023
Other

We bring to your attention a typical example of a job description for a manager (director, manager, head) of a structural unit, sample 2019. should include the following sections: general position, job responsibilities of the head (director, head, head) of the structural unit, rights of the head (director, head, head) of the structural unit, responsibility of the head (director, head, head) of the structural unit.

Job description of the head (director, head, head) of the structural unit belongs to the section Qualification characteristics of the positions of managers and specialists of higher professional and additional professional education".

The following items should be reflected in the job description of the head (director, head, head) of the structural unit:

Job responsibilities of the head (director, head, head) of the structural unit

1) Job responsibilities. Manages the activities of a structural unit of an educational institution of higher professional and additional professional education: a branch, an institute, a representative office, an office, a laboratory, a management, a department, a department, preparatory courses (departments), a student bureau, a workshop, a training station (base), an inter-departmental (inter-faculty) educational laboratory and other structural subdivisions (including separate structural subdivisions), within the limits of the powers granted. Organizes the current and long-term planning of the activities of the structural unit, taking into account the goals, objectives and directions for the implementation of which it was created, issues the necessary orders, controls the implementation of planned targets. Coordinates the activities of employees of the structural unit, creates conditions for their work. Takes measures to create the necessary social and living conditions for students and employees of the educational institution, makes the necessary proposals for their improvement. Participates in the selection and placement of personnel, in resolving issues of advanced training and professional skills of employees, the formation of the structure and staff of an educational institution. Takes part in the development and strengthening of the educational and material base of the educational institution, equipping it with modern equipment, educational literature, manuals and technical teaching aids, ensuring their safety, replenishment and effective use. Organizes and conducts educational and methodological (scientific, scientific and methodological) seminars (meetings, conferences) and other events. Coordinates the preparation, reviewing and publication of educational and methodological documents, the implementation of research, scientific and methodological work. Ensures timely preparation of established reporting documentation.

Organizes the work and interaction of the structural unit with other structural units of the educational institution and interested organizations within the limits of the powers granted. Within the scope of his powers, he manages the activities of the Academic Council of the structural unit, represents its interests in the Academic Council of the parent educational institution. Carries out a report on the work on the issues of educational, research, scientific and methodological and other activities carried out in accordance with the regulation on the structural unit. Provides measures to create favorable and safe working conditions, compliance with the requirements of labor protection and fire safety rules.

The head (director, head, head) of the structural unit must know

2) The head (director, head, head) of a structural unit, in the performance of his official duties, must know: laws and other regulatory legal acts of the Russian Federation relating to the field of higher professional and additional professional education, regulating educational, scientific, industrial and economic, financial and economic activities of educational institutions; priority directions for the development of the educational system of the Russian Federation; local regulations of the educational institution, its structural subdivision; fundamentals of pedagogy, pedagogical psychology; basic information about the development of education in foreign countries; theory and methods of educational systems management; fundamentals of tax, economic and environmental legislation; financial and economic activities of an educational institution; fundamentals of civil, administrative, labor, budgetary, economic legislation; basics of management, personnel management, projects; rules on labor protection and fire safety.

Qualification requirements for the head (director, head, head) of a structural unit

3) Qualification requirements. Higher professional education in the specialty "State and municipal administration", "Management", "Personnel management" and work experience of at least 3 years or higher professional education and additional professional education in the field of state and municipal administration, management and economics and work experience of at least 3 years.

For the heads of branches (institutes) - higher professional education, an academic degree, work experience in teaching positions or leadership positions in organizations in the direction of professional activity corresponding to the activities of an educational institution, at least 5 years.

Job description of the head (director, head, head) of the structural unit - sample 2019. Official duties of the head (director, head, head) of the structural unit, rights of the head (director, head, head) of the structural unit, responsibility of the head (director, head, head) of the structural unit.

POSITION

ABOUT THE HEAD OF THE STRUCTURAL UNIT

APPROVE

CEO

"__" __________ ____ G.

POSITION

on the status of the head of the structural unit

This Regulation governs the activities, determines the status, rights, duties and powers of the head of the structural unit (hereinafter referred to as the "Subdivision").

This Regulation has been developed in order to streamline and optimize activities, implement its business projects and strengthen stability in the automotive products market.

Article 1. General provisions

1.1. The Head of the Division carries out operational management of all aspects of the Division's activities: commercial, financial, economic, as well as personnel management issues.

1.2. The Head of the Division manages the property of the Division within the limits established by the Charter and the terms of the employment contract.

1.3. The competence of the Head of the Unit includes the development, coordination with the General Director and implementation of the development strategy of the Unit within the framework of development, as well as all issues of managing current activities within the limits established by the Charter, internal regulations, these Regulations, management decisions.

1.4. The purpose of the Head of the Division is to ensure the efficient operation of the Division by implementing the approved business plan, achieving its profitability and competitiveness, financial and economic stability, maintaining stability and searching for new business technologies, improving the system of work with personnel.

1.5. The Head of the Division carries out his managerial activities taking into account the interests and in full accordance with the general line of development, in close economic and financial cooperation with other structural divisions, guided by the principles of corporate commitment, taking care of the image, observing traditions and features of development.

1.6. All employees of the Division entrusted to him are directly subordinate to the Head of the Division in accordance with the terms of employment and job descriptions.

Article 2. Appointment of the Head of the Division

2.1. Any citizen of the Russian Federation who has the necessary professional, psychological and moral qualities that meet the requirements of the head, who recognizes the norms of the Corporate Code, who conscientiously and proactively relates to the fulfillment of the assigned tasks and who is not deprived of the right to occupy appropriate positions in accordance with the procedure established by the current legislation, can be appointed as the Head of the Division.

2.2. Candidates for the position of Head of Division may be nominated by employees, the General Director; self-nomination is allowed.

2.3. In some cases, when appointing the Head of the Division, the General Director may appoint a competition in which both employees and persons who are not in labor relations with.

2.3.1. All candidates are considered to have equal rights and opportunities to participate in the competition to fill the vacant position of the Head of the Division. The conditions of the competition and the procedure for its holding are determined by the General Director.

2.3. The Head of the Division is appointed to the position by the General Director with the obligatory coordination of his candidacy with the head of the personnel service.

2.4. The General Director concludes an employment contract with the Head of the Unit for a certain period, which fixes the limits of the disposal of the property of the Unit, the rights, duties, working conditions and responsibility of the Head of the Unit before.

Article 3. Term of office of the Head of the Division

3.1. The Head of the Division shall exercise his powers during the period for which he was appointed, except for the cases provided for in clause 3.2. of this Regulation.

3.2. The powers of the Head of the Division may be prematurely terminated on the grounds directly provided for by the labor legislation of the Russian Federation.

3.3. The General Director may unilaterally decide on the early termination of the powers of the Head of the Division with the obligatory notification of his intention to the latter at least 30 calendar days before the date of the upcoming dismissal (unless other terms are provided for by the labor legislation of the Russian Federation) in the following cases:

3.3.1. Non-fulfillment or improper fulfillment of the development plan of the Division, developed and approved by the General Director for the Division;

3.3.2. Non-fulfillment or improper fulfillment by the Head of the Division or obligations and conditions stipulated by the employment contract;

3.3.3. Non-execution or improper execution of decisions and orders of the General Director;

3.3.4. Causing direct economic and financial damage by the Head of the Division by his actions or when he creates conditions that lead to the emergence of a threat of damage.

3.4. In case of termination of powers at his own request, the Head of the Division submits a written application indicating the reasons for the surrender of powers addressed to the General Director at least 2 weeks before the date of the proposed dismissal.

3.5. In case of termination of the employment contract for any of the reasons specified in clause 3.2. and 3.3. of this Regulation, the Head of the Unit has all the rights and powers and performs his duties up to the issuance of an order for dismissal and the proper execution of the transfer of cases to the newly appointed Head of the Unit or the Acting Head of the Unit.

Article 4 Procedure for referral of cases

4.1. At least 3 working days are allotted for the acceptance and transfer of cases of the Division. The calculation and dismissal of the former Head of the Division is carried out in accordance with the requirements of the labor legislation of the Russian Federation and the provisions of the employment contract, subject to full compensation for all losses, if any, as a result of the activity (inactivity) of the Head of the Division.

4.2. To carry out the process of acceptance and transfer of cases of the Division, a commission is created by order of the General Director, which operates under the direct control of the General Director.

4.3. Based on and based on the results of the audit, an acceptance certificate is drawn up, which is signed by the former and new Head of the Division, the chairman and members of the commission, after which it is approved by the General Director.

Article 5. Powers of the Head of the Division

5.1. The Head of the Unit, carrying out strategic planning and operational management of the activities of the Unit, is endowed in connection with this with the necessary powers.

5.2. The Head of the Division develops and approves with the General Director the strategic goals for the development of the Division and ways to achieve them;

5.3. The Head of the Division, on the basis of a power of attorney issued by the General Director, has the right to carry out all actions within his competence on behalf of the Division entrusted to him.

5.4. The Head of the Unit has the right to dispose of the financial resources of the Unit within the limits regulated by the terms of the employment contract.

5.5. The Head of the Division independently conducts settlements under business contracts with business partners.

5.6. The Head of the Unit, within the limits of his competence, gives instructions and makes decisions regarding various aspects of the Unit's activities.

5.7. The Head of the Division represents and defends the interests of the Division within the framework of the current legislation in all organizations, bodies and institutions both in the Russian Federation and abroad.

5.8. The Head of the Division deals with personnel management issues, applies incentives and penalties to employees in accordance with the current labor legislation;

5.9. The Head of the Unit organizes the distribution of functional responsibilities between the employees of the Unit, approves job descriptions.

5.10. The Head of the Division specifies the list of information containing commercial secrets or is confidential information of the Division, the levels of accessibility of the Division's employees to it; determines and, in agreement with the management of the security service, takes in the Division the necessary measures for the financial, economic security of the Division and the personal security of employees;

5.11. In case of a long (more than 3 days) absence, the Head of the Unit, in agreement with the General Director, appoints the Acting Head of the Unit.

Article 6. Responsibility of the Head of the Division

6.1. The Head of the Division reports directly to the General Director and is responsible for his actions in accordance with the legislation of the Russian Federation during the entire period of his work in this position.

6.2. The Head of the Division is personally responsible for the fulfillment of the duties assigned to him on the terms stipulated by the employment contract concluded with him, in accordance with the current legislation, the Charter, local regulations, including:

For the effective implementation of the approved business plan for the Division;

For the accuracy and timeliness of the implementation of operational decisions and orders of the General Director;

For the safety of tangible and intangible assets of the Division;

For the rational use of the Division's finances;

For the preservation of trade secrets by him and the employees of the Division he manages;

For compliance with the law in the course of commercial transactions and financial transactions;

For the organization of effective feedback from the divisions of the Division entrusted to him with other divisions.

For ensuring the submission of complete and reliable reporting information on the activities of the Division to the General Director strictly within certain time limits and in the prescribed form;

For the creation of optimal working conditions for the employees of the Division, control over compliance with the rules of safety and labor protection.

6.3. The Head of the Division bears full financial responsibility for losses caused by his actions (inaction), as well as for the consequences of decisions that go beyond his powers established by the current legislation, the Charter and the employment contract.

6.4. The Head of the Division is obliged to strictly comply with the requirements of the provisions of the Corporate Code, take care of maintaining the image and trust of partners;

6.5. The Head of the Division is not released from liability if the actions entailing responsibility were taken by persons to whom he delegated his powers and rights.

Article 7

7.1. undertakes to provide all the conditions necessary for the work of the Head of the Division to fulfill the obligations assigned to him.

7.2. guarantees the observance of the rights and legitimate interests of the Head of the Division in fulfilling the conditions and obligations arising from these Regulations and the employment contract.

7.3. The Head of the Division ensures the implementation of the decisions of the meetings of the Board of Directors and the General Director.

7.4. The Head of the Division executes orders and regulations and, on their basis, issues local regulations of the Division.

7.5. The General Director regularly exercises strict control over the rational and economical use of material, labor and financial resources of the Division; for their compliance with the norms of the law, the implementation of orders and decisions of the General Director.

7.6. The Head of the Division ensures the creation of favorable and safe conditions for the effective work of the employees of the Division, compliance with the requirements of the legislation of the Russian Federation.

7.7. The Head of the Division is responsible for the accuracy and timeliness of reporting to the General Director.

7.8. within its powers, guarantees observance of the rights and legitimate interests of the Head of the Division, pledging not to interfere in the current activities of the Head of the Division, except as provided by applicable law, the terms of the employment contract and these Regulations.

7.9. reserves the right to regularly conduct inspections of the activities of the Head of the Division to ensure that they comply with the norms of the law, as well as the terms and obligations of the employment contract and these Regulations.

7.10. The Head of the Division is obliged to actively participate in the development of strategic development, focusing on the formation and satisfaction of demand for products; develop proposals for optimizing activities, organize feedback with management.

7.11. The Head of the Division is obliged to regularly conduct a study of the consumer properties of the products sold and the requirements for it; identify factors that determine the structure and dynamics of consumer demand and market conditions, predict the need for various product groups.

7.12. The Head of the Division is obliged to make proposals for organizing the economic security of the Division's activities, ensure that the necessary measures are taken to ensure security and preserve the trade secrets of the Division and;

7.13. The Head of the Division has the right to receive complete and reliable information regarding all commercial, financial and other transactions related in one way or another to the activities of the Division;

7.14. undertakes to provide all the conditions necessary for the work of the Head of the Division to fulfill the duties assigned to him.

7.15. undertakes to regularly provide the Head of the Division with legal, methodological, information technology and financial support in all areas of the Division's activities.

Article 8 Final Provisions

8.1. The Head of the Division heads the Division, organizationally included in the composition and acting in accordance with the decisions made and being made.

8.2. The strategic and tactical goals that the Head of the Unit defines and implements in his activities to manage the Unit should not contradict the general line of development.

8.3. The relationship between the Head of the Division and the employees of the Division is built on the basis of corporate commitment, recognition of common values.

A structural unit is a structural part of an organization that performs certain production or functional tasks within the framework of the charter and job descriptions of employees.

Legal aspects of the work of structural divisions

A structural unit cannot be considered separately from the enterprise, because it is not endowed with legal or economic independence. In accordance with the legislation, the following features of these structural units can be distinguished:

  • if the management of the enterprise has decided that it is necessary to create a structural unit, then there is no need or obligation to report this to the registration authorities;
  • registration with tax authorities, pension and insurance funds is not required;
  • no separate accounting documents are maintained for the structural unit, and its activities are reflected in the general balance sheet of the organization;
  • a separate statistical code is not assigned to this link;
  • it is not allowed to open separate bank accounts for a structural unit.

Regulations on divisions

The activity of the structural unit is carried out on the basis of a special regulation, which is developed by the management of the enterprise in accordance with the established legislative norms. The document contains the following main sections:

  • general provisions that describe the enterprise itself, as well as intentions to create a specific organizational structure;
  • an overview of the number and composition of personnel both in general and for each unit;
  • functions to be performed by the structural link;
  • determining the goals of its activities, as well as setting tasks that will ensure their achievement;
  • appointment of the management of divisions, as well as the definition of their terms of reference;
  • description of the mechanisms of interaction between structural divisions, as well as with governing bodies;
  • determining the responsibility of the unit as a whole, as well as the manager and individual employees personally;
  • the procedure for liquidating a structural link, indicating the procedure, as well as significant reasons.

Requirements for structural units

In order to ensure continuous efficient operation, the structural unit must comply with a number of mandatory requirements, namely:

  • subordination should be centralized, that is, each of the employees should be directly accountable to the head of this structural unit, who, in turn, regularly reports to the general director;
  • the work of the unit must be flexible, with the ability to quickly respond to any changes both within the organization and in the external environment;
  • the work of each structural unit must be strictly specialized (that is, the link must be responsible for a certain area of ​​activity);
  • the load on one manager should not be too large (no more than 20 people, if we are talking about the middle link);
  • Regardless of its functional purpose, the unit must in every possible way ensure the saving of financial resources.

Functions of structural divisions

Each structural unit of the organization is called upon to perform certain functions, reflected in the corresponding provision. Their content depends on the scope and type of activity of the link. When developing features, guidance should be based on the following requirements:

  • the formulation of functions implies the simultaneous setting of tasks to achieve them;
  • the designation of functions in the document is carried out in descending order (from main to secondary);
  • the functions of different structural divisions should not overlap and be repeated;
  • if the link has certain connections with other structural units, then their functions must be coordinated in order to avoid contradictions;
  • all functions of departments should have a clear numerical or temporary expression in order to provide an opportunity to assess the quality of work;
  • when developing functions, care must be taken that they do not go beyond the authority or rights of management.

Division management

Like the enterprise as a whole, all its links need effective management. The head of the structural unit is directly responsible for this task. It should be noted that the methodology and management models can be chosen by the local authorities on their own or delegated from above.

Depending on the area of ​​activity of the unit, as well as the scope of responsibility of the head, the latter has the right to delegate some powers to his subordinates. At the same time, a strict system of reporting and control must be observed. The final responsibility for the results of the work rests solely with the manager.

Activities should be organized as follows:

  • at the beginning of the period, the head carries out planning, which is fixed in the relevant documents;
  • then there is continuous monitoring of the results of work in order to be able to respond to deviations in time;
  • at the end of the reporting period, a check is carried out for compliance of the resulting indicators with the planned ones.

conclusions

The structural subdivision of the organization is its main working cell, which performs certain functions regulated by the relevant regulation. It should be noted that such a structural division is expedient only within the framework of a large enterprise, because in small firms powers can be distributed among individual employees.

It is important to organize effective interaction between various structural divisions. Their functions should not be duplicated or contradict each other. Particular attention is paid to the issue of management organization. The management of the structural unit, although it has broad powers regarding its management, nevertheless undertakes to strictly comply with all orders and requirements of the general director.

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Experts will tell you what a structural unit is, explain the legal aspects of activities, the main functions and methods of managing such units.

From the article you will learn

A structural subdivision is workshops, sections, departments, sectors and similar subdivisions that are included in organization structure. They can be located at the location of the organization or geographically isolated. This means that the unit can be internal or separate.

The structural unit of the organization is: definition and legal aspects of work

A structural subdivision of an organization is a structural part that performs functional, production tasks. Employees are guided in their work job descriptions.

Since the structural unit of the enterprise is part of it, it cannot be considered separately from the enterprise itself, it cannot be endowed with legal, economic independence. If the management of the organization has decided to create a structural unit, there is no need or obligation to notify the registration authorities (unless it is a separate unit).

The activities of the structure are reflected in the general balance sheet of the company. A separate statistical code is not assigned to a link, a separate bank account is not opened, and so on.

System Kadra experts will tell about the features of the work of cells that are assigned certain functions, about the execution of documents when creating such structures, they will define the indexer and describe in detail how to create it.

On the basis of what the work of structural units is carried out

The activity of a structural unit is the fulfillment of functional, production tasks. An organization can develop Regulations on the work of the structural unit. This is done by the head of the organization, taking into account the established norms of the law.

Section of the Regulations on the work of the structural unit

  1. General provisions, which describes the organization itself and the intention to create a separate structure.
  2. The number and composition of personnel.
  3. Functions and tasks assigned to the link.
  4. Goals and methods to achieve them.
  5. The procedure for appointing a leader.

The head of the structural unit is who, by whom he can be appointed

The head of the structural unit is an employee who is directly responsible for the implementation of the assigned tasks. Methods and management model are delegated by the top management of the organization or can be chosen by the head of the department, sector, section, shop independently.

Expert "Systems Personnel" will tell , will give an example of creating a labor protection service as a separate link.

The operation of the created cell must be flexible. This will allow you to respond as quickly as possible to all changes that occur not only within the organization, but also in the external environment, in the labor market. Given that the link is responsible for the relevant area of ​​activity, the work of all units of the cell should be specialized. The burden on the manager should not be excessively large.

A separate structural unit is what: requirements and functions

A structural subdivision is a working cell. If we are talking about a separate division, then, unlike the internal one, it is located separately from the parent organization.

The structural unit of the organization is (example)

A separate structural subdivision is a representative office, branch or other separate subdivision. When creating it, a certain sequence is observed.

A structural unit is a cell that is assigned certain functions. When creating several divisions, their functions should not duplicate each other. Depending on the location, an organization can create internal structural divisions, as well as separate divisions.

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