Heads of structural divisions or structural divisions. Regulations on the head of a structural unit

Other 05.02.2023

Other

We bring to your attention a typical example of a job description for a manager (director, manager, chief) of a structural unit, sample 2019.

should include the following sections: general regulations, job responsibilities of the head (director, manager, chief) of the structural unit, rights of the head (director, manager, chief) of the structural unit, responsibility of the head (director, manager, chief) of the structural unit. Job description of the head (director, manager, chief) of a structural unit belongs to the section "".

Qualification characteristics of positions of managers and specialists of higher professional and additional professional education

The job description of the head (director, manager, chief) of a structural unit must reflect the following points:

1) Job responsibilities of the head (director, manager, chief) of a structural unit Manages the activities of a structural unit of an educational institution of higher professional and additional professional education: branch, institute, representative office, office, laboratory, administration, department, division, preparatory courses (departments), student bureau, workshop, training station (base), interdepartmental (interfaculty) educational laboratory and other structural units (including separate structural units), within the limits of the powers granted. Organizes current and long-term planning of the activities of a structural unit, taking into account the goals, objectives and directions for the implementation of which it was created, issues the necessary orders, and monitors the implementation of planned tasks. Coordinates the activities of employees of the structural unit, creates conditions for their work. Takes measures to create the necessary social and living conditions for students and employees of the educational institution, makes the necessary proposals for their improvement. Participates in the selection and placement of personnel, in resolving issues of improving the qualifications and professional skills of employees, forming the structure and staff of an educational institution. Takes part in the development and strengthening of the educational and material base of the educational institution, equipping it with modern equipment, educational literature, manuals and technical teaching aids, ensuring their safety, replenishment and effective use. Organizes and conducts educational and methodological (scientific, scientific and methodological) seminars (meetings, conferences) and other events. Coordinates the preparation, review and publication of educational and methodological documents, the implementation of research, scientific and methodological work. Ensures timely preparation of established reporting documentation.

Organizes the work and interaction of the structural unit with other structural units of the educational institution and interested organizations within the limits of the powers granted. Within the limits of authority, manages the activities of the academic council of the structural unit, represents its interests in the academic council of the head educational institution. Provides reports on work on educational, research, scientific, methodological and other activities carried out in accordance with the regulations on the structural unit. Provides measures to create favorable and safe working conditions, compliance with labor protection and fire safety regulations.

The head (director, manager, chief) of a structural unit must know

2) The head (director, manager, chief) of a structural unit, when performing his official duties, must know: laws and other regulatory legal acts of the Russian Federation relating to the field of higher professional and additional professional education, regulating educational, scientific, production and economic and financial and economic activities of educational institutions; priority directions for the development of the educational system of the Russian Federation; local regulations of the educational institution, its structural division; fundamentals of pedagogy, educational psychology; basic information about the development of education in foreign countries; theory and methods of managing educational systems; basics of tax, economic and environmental legislation; financial and economic activities of the educational institution; fundamentals of civil, administrative, labor, budget, economic legislation; basics of management, personnel management, projects; labor protection and fire safety rules.

Requirements for the qualifications of a manager (director, manager, chief) of a structural unit

3) Qualification requirements. Higher professional education in the specialty “State and municipal administration”, “Management”, “Personnel management” and work experience of at least 3 years or higher professional education and additional professional education in the field of state and municipal administration, management and economics and work experience of at least 3 years.

For heads of branches (institutes) - higher professional education, an academic degree, work experience in teaching positions or management positions in organizations in the field of professional activity corresponding to the activities of the educational institution, at least 5 years.

Job description of the head (director, manager, chief) of a structural unit - sample 2019. Job responsibilities of the head (director, manager, chief) of a structural unit, rights of the head (director, manager, chief) of a structural unit, responsibility of the head (director, manager, chief) of a structural unit.

POSITION

ABOUT THE HEAD OF THE STRUCTURAL DIVISION

I APPROVED

CEO

"__" __________ ____ G.

POSITION

on the status of the head of a structural unit

These Regulations regulate the activities, determine the status, rights, responsibilities and powers of the head of the structural unit (hereinafter referred to as the “Unit”).

These Regulations have been developed in order to streamline and optimize activities, implement business projects and strengthen stability in the automotive products market.

Article 1. General provisions

1.1. The Head of the Division provides operational management of all aspects of the Division’s activities: commercial, financial, economic, as well as personnel management issues.

1.2. The head of the Division disposes of the property of the Division within the limits established by the Charter and the terms of the employment contract.

1.3. The competence of the Head of the Division includes the development, coordination with the General Director and implementation of the development strategy of the Division within the framework of development, as well as all issues of managing current activities within the limits established by the Charter, internal regulations, these Regulations, and management decisions.

1.4. The purpose of the activity of the Head of the Division is to ensure the effective operation of the Division through the implementation of the approved business plan, achieving its profitability and competitiveness, financial and economic sustainability, maintaining stability and searching for new business technologies, improving the system of working with personnel.

1.5. The Head of the Division carries out his management activities taking into account the interests and in full accordance with the general line of development, in close economic and financial interaction with other structural divisions, guided by the principles of corporate commitment, taking care of the image, observing traditions and development features.

1.6. All employees of the Division entrusted to him are directly subordinate to the Head of the Division in accordance with the conditions of employment and job descriptions.

Article 2. Appointment of the Head of the Division

2.1. Any citizen of the Russian Federation who has the necessary professional, psychological and moral qualities that meet the requirements of a manager, recognizes the norms of the Corporate Code, conscientiously and proactively relates to the implementation of assigned tasks and is not deprived of the right to occupy relevant positions in the manner established by current legislation can be appointed as the head of the Division.

2.2. Candidates for the position of Head of the Division may be nominated by employees, the General Director; Self-nomination is allowed.

2.3. In some cases, when appointing the Head of a Division, the General Director may appoint a competition in which both employees and persons who are not in an employment relationship can take part.

2.3.1. All candidates are considered to have equal rights and opportunities to participate in the competition to fill the vacant position of Head of the Division. The terms of the competition and the procedure for its conduct are determined by the General Director.

2.3. The head of the Division is appointed to the position by the General Director with the obligatory approval of his candidacy with the head of the personnel service.

2.4. The General Director enters into an employment contract with the Head of the Division for a certain period, which sets out the limits of disposal of the property of the Division, the rights, obligations, working conditions and responsibility of the Head of the Division to.

Article 3. Term of office of the Head of the Division

3.1. The Head of the Division shall exercise his powers during the period for which he was appointed, except for the cases provided for in clause 3.2. of this Regulation.

3.2. The powers of the Head of the Division may be terminated early on grounds directly provided for by the labor legislation of the Russian Federation.

3.3. The General Director may unilaterally decide on the early termination of the powers of the Head of the Division with mandatory notification of his intention to the latter no less than 30 calendar days before the date of the upcoming dismissal (unless other terms are provided for by the labor legislation of the Russian Federation) in the following cases:

3.3.1. Failure to fulfill or improper implementation of the Division’s development plan developed and approved by the General Director for the Division;

3.3.2. Failure to fulfill or improper fulfillment by the Head of the Division or obligations and conditions stipulated by the employment contract;

3.3.3. Non-execution or improper implementation of decisions and orders of the General Director;

3.3.4. Causing direct economic and financial damage by the Head of the Unit through his actions or when he creates conditions leading to the emergence of a threat of damage.

3.4. In case of termination of powers at his own request, the Head of the Division submits a written statement indicating the reasons for surrender of powers to the General Director no less than 2 weeks before the date of the proposed dismissal.

3.5. In case of termination of the employment contract for any of the reasons specified in clause 3.2. and 3.3. of these Regulations, the Head of the Division has all the rights and powers and fulfills his duties until the issuance of an order of dismissal and the proper transfer of affairs to the newly appointed Head of the Division or the Acting Head of the Division.

Article 4. Procedure for transferring cases

4.1. At least 3 working days are allotted for the reception and transfer of the Division’s cases. The settlement and dismissal of the former Head of the Division is carried out in accordance with the requirements of the labor legislation of the Russian Federation and the provisions of the employment contract, subject to full compensation for all losses, if any, as a result of the activities (inaction) of the Head of the Division.

4.2. To carry out the process of receiving and transferring cases of the Division, a commission is created by order of the General Director, which carries out its activities under the direct control of the General Director.

4.3. Based on and based on the results of the audit, a transfer and acceptance certificate is drawn up, which is signed by the former and new Head of the Division, the chairman and members of the commission, after which it is approved by the General Director.

Article 5. Powers of the Head of the Division

5.1. The Head of the Division, carrying out strategic planning and operational management of the Division's activities, is vested with the necessary powers in this regard.

5.2. The Head of the Division develops and approves with the General Director the strategic development goals of the Division and ways to achieve them;

5.3. The head of the Division, on the basis of a power of attorney issued by the General Director, has the right to carry out, within the limits of his competence, all actions on behalf of the Division entrusted to him.

5.4. The head of the Division has the right to dispose of the financial resources of the Division within the limits regulated by the terms of the employment contract.

5.5. The Head of the Division independently conducts settlements under business agreements with business partners.

5.6. The Head of the Division, within the limits of his competence, gives instructions and makes decisions regarding various aspects of the Division’s activities.

5.7. The Head of the Division represents and defends the interests of the Division within the framework of current legislation in all organizations, bodies and institutions both in the Russian Federation and abroad.

5.8. The Head of the Division deals with personnel management issues, applies incentives and penalties to employees in accordance with current labor legislation;

5.9. The Head of the Division organizes the distribution of functional responsibilities among the employees of the Division and approves job descriptions.

5.10. The Head of the Division clarifies the list of information containing a trade secret or that is confidential information of the Division, the levels of accessibility of the Division's employees to it; determines and, in agreement with the management of the security service, carries out in the Division the necessary measures for the financial, economic security of the Division and the personal safety of employees;

5.11. In case of a long (more than 3 days) absence, the Head of the Division, in agreement with the General Director, appoints an Acting Head of the Division.

Article 6. Responsibility of the Head of the Division

6.1. The Head of the Division reports directly to the General Director and is responsible for his actions in accordance with the legislation of the Russian Federation during the entire period of his work in this position.

6.2. The Head of the Division bears personal responsibility for the fulfillment of the duties assigned to him under the conditions stipulated by the employment contract concluded with him, in accordance with current legislation, the Charter, and local regulations, including:

For the effective implementation of the approved business plan for the Division;

For the accuracy and timeliness of implementation of operational decisions and orders of the General Director;

For the safety of the Division’s tangible and intangible assets;

For the rational use of the Division’s finances;

For maintaining trade secrets by him and the employees of the Division he manages;

For compliance with the law during commercial transactions and financial transactions;

For organizing effective feedback between units of the Unit entrusted to him and other units.

For ensuring the submission of complete and reliable reporting information on the activities of the Division to the General Director strictly within certain deadlines and in the established form;

For creating optimal working conditions for the Division’s employees, monitoring compliance with safety and labor protection rules.

6.3. The Head of the Division bears full financial responsibility for losses caused by his actions (inaction), as well as for the consequences of decisions that go beyond his powers established by the current legislation, the Charter and the employment contract.

6.4. The Head of the Division is obliged to strictly comply with the requirements of the provisions of the Corporate Code, take care of maintaining the image and trust of partners;

6.5. The Head of the Unit is not exempt from liability if actions entailing liability were taken by persons to whom he delegated his powers and rights.

Article 7. Procedure for interaction between the Head of the Division

7.1. undertakes the obligation to provide all the conditions necessary for the work of the Head of the Division to fulfill his obligations.

7.2. guarantees compliance with the rights and legitimate interests of the Head of the Division in fulfilling the conditions and obligations arising from these Regulations and the employment contract.

7.3. The Head of the Division ensures the implementation of decisions of the meetings of the Board of Directors and the General Director.

7.4. The Head of the Division carries out orders and regulations and, on their basis, issues local regulations of the Division.

7.5. The General Director regularly exercises strict control over the rational and economical use of the Division's material, labor and financial resources; for their compliance with the law, execution of orders and decisions of the General Director.

7.6. The Head of the Division ensures the creation of favorable and safe conditions for the effective work of the Division’s employees, compliance with the requirements of the legislation of the Russian Federation.

7.7. The Head of the Division is responsible for the accuracy and timeliness of reports provided to the General Director.

7.8. within the limits of its powers, guarantees observance of the rights and legitimate interests of the Head of the Unit, pledging not to interfere in the current activities of the Head of the Unit, except for cases provided for by current legislation, the terms of the employment contract and these Regulations.

7.9. reserves the right to regularly conduct inspections of the activities of the Head of the Division to ensure his compliance with the law, as well as the terms and obligations of the employment contract and these Regulations.

7.10. The Head of the Division is obliged to actively participate in the development of strategic development, focusing on the formation and satisfaction of demand for products; develop proposals for optimizing activities, organize feedback with management.

7.11. The Head of the Division is obliged to regularly conduct research into the consumer properties of the products sold and the requirements for them; identify factors that determine the structure and dynamics of consumer demand and market conditions, predict the need for various product groups.

7.12. The head of the Division is obliged to make proposals for organizing the economic security of the Division’s activities, ensure the implementation of the necessary measures to ensure security and preserve the commercial secrets of the Division and;

7.13. The head of the Division has the right to receive complete and reliable information regarding all commercial, financial and other transactions related in one way or another to the activities of the Division;

7.14. undertakes to provide all the conditions necessary for the work of the Head of the Division to fulfill the duties assigned to him.

7.15. undertakes to regularly provide the Head of the Division with legal, methodological, information, technical and financial support in all areas of the Division’s activities.

Article 8. Final provisions

8.1. The Head of the Division heads the Division, which is organizationally part of and acts in accordance with the decisions made and adopted.

8.2. The strategic and tactical goals that are determined and implemented by the Head of the Unit in his activities to manage the Unit should not contradict the general line of development.

8.3. The relationship between the Head of the Division and the employees of the Division is built on the basis of corporate commitment and recognition of common values.

A structural unit is a structural part of an organization that performs certain production or functional tasks within the framework of the charter and job descriptions of employees.

Legal aspects of the work of structural divisions

A structural unit cannot be considered separately from the enterprise, because it is not endowed with legal or economic independence. In accordance with the legislation, the following features of these structural units can be distinguished:

if the management of the enterprise has decided that it is necessary to create a structural unit, then there is no need or obligation to report this to the registration authorities;
registration with tax authorities, pension and insurance funds is not required;
no separate accounting documents are maintained for the structural unit, and its activities are reflected in the general balance sheet of the organization;
a separate statistical code is not assigned for this link;
It is not allowed to open separate bank accounts for a structural unit.

Regulations on divisions

The activities of the structural unit are carried out on the basis of a special regulation, which is developed by the management of the enterprise in accordance with established legislative norms. The document contains the following main sections:

general provisions that describe the enterprise itself, as well as intentions to create a certain organizational structure;
review of the number and composition of personnel both in general and for each division;
functions that a structural link must perform;
determining the goals of its activities, as well as setting tasks that will ensure their achievement;
appointment of department management, as well as determination of their terms of reference;
description of mechanisms of interaction between structural divisions, as well as with governing bodies;
determining the responsibility of the unit as a whole, as well as the manager and individual employees personally;
the procedure for liquidating a structural link, indicating the procedure, as well as significant reasons.

Requirements for structural units

To ensure continuous effective operation, a structural unit must meet a number of mandatory requirements, namely:

subordination must be centralized, that is, each employee must be accountable directly to the head of a given structural unit, who, in turn, regularly reports to the general director;
the work of the unit must be flexible, with the ability to quickly respond to any changes both within the organization and in the external environment;
the work of each structural unit must be strictly specialized (that is, the unit must be responsible for a specific area of activity);
the workload on one manager should not be too large (no more than 20 people if we are talking about middle management);
Regardless of its functional purpose, the unit must ensure savings in financial resources in every possible way.

Functions of structural divisions

Each structural unit of the organization is called upon to perform certain functions, reflected in the corresponding regulations. Their content depends on the scope and type of activity of the unit. When developing features, management should be based on the following requirements:

the formulation of functions implies the simultaneous setting of tasks to achieve them;
The designation of functions in the document is carried out in descending order (from main to secondary);
the functions of different structural units should not overlap or be repeated;
if a link has certain connections with other structural units, then their functions must be coordinated in order to avoid contradictions;
all functions of departments must have a clear numerical or time expression to ensure the ability to assess the quality of work;
When developing functions, care must be taken to ensure that they do not go beyond the authority or rights of management.

Department management

Like the enterprise as a whole, all its parts need effective management. The head of the structural unit bears direct responsibility for the implementation of this task. It is worth noting that management methods and models can be chosen by local authorities independently or delegated from above.

Depending on the area of activity of the unit, as well as the scope of responsibility of the manager, the latter has the right to delegate some powers to his subordinates. A strict reporting and control system must be observed. The final responsibility for the results of work rests solely with the manager.

Activities should be organized as follows:

at the beginning of the period, the manager carries out planning, which is fixed in the relevant documents;
Next comes continuous monitoring of work results in order to be able to respond to deviations in a timely manner;
at the end of the reporting period, a check is carried out to ensure that the resulting indicators comply with the planned ones.

conclusions

A structural unit of an organization is its main working cell, which performs certain functions regulated by the relevant regulations. It is worth noting that such a structural division is only advisable within a large enterprise, because in small companies powers can be distributed among individual employees.

It is important to organize effective interaction between various structural units. Their functions should not be duplicated or contradict each other. Particular attention is paid to the issue of management organization. The management of a structural unit, although it has broad powers regarding its management, nevertheless undertakes to strictly comply with all orders and requirements of the general director.

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Experts will tell you what a structural unit is, explain the legal aspects of its activities, the main functions and methods of managing such units.

From the article you will learn

A structural unit is shops, sections, departments, sectors and similar units that are included in organization structure. They can be located at the location of the organization or geographically separately. This means that the division can be internal or separate.

The structural unit of an organization is: definition and legal aspects of work

A structural unit of an organization is a structural part that performs functional, production tasks. Employees are guided in their work job descriptions.

Since a structural unit of an enterprise is its part, it cannot be considered separately from the enterprise itself and cannot be endowed with legal and economic independence. If the management of an organization has decided to create a structural unit, there is no need or obligation to notify the registration authorities (unless we are talking about a separate unit).

The activities of the structure are reflected in the general balance sheet of the company. A separate statistical code is not assigned to the link, a separate bank account is not opened, and so on.

Experts from Sistema Personnel will tell you about the peculiarities of the work of cells that are assigned certain functions, about the preparation of documents when creating such structures, they will define the indexer and describe in detail how to create it.

On what basis is the work of structural divisions carried out?

The activities of a structural unit are the implementation of functional, production tasks. The organization can develop Regulations on the work of a structural unit. This is done by the head of the organization, taking into account established legal norms.

Section of the Regulations on the work of a structural unit

General provisions that describe the organization itself and the intention to create a separate structure.
Number and composition of personnel.
Functions and tasks assigned to the unit.
Goals and methods of achieving them.
The procedure for appointing a manager.

The head of a structural unit is who and by whom he can be appointed

The head of a structural unit is an employee who is directly responsible for the implementation of assigned tasks. The management methods and model are delegated by the top management of the organization or can be chosen by the head of the department, sector, site, or workshop independently.

Expert "System Personnel" will tell , will give an example of creating a labor protection service as a separate unit.

The operation of the created cell must be flexible. This will allow you to respond as quickly as possible to all changes occurring not only within the organization, but also in the external environment, in the labor market. Considering that the link is responsible for the corresponding field of activity, the work of all units of the cell must be specialized. Workload on the manager should not be excessively large.

A separate structural unit - what is it: requirements and functions

A structural unit is a work cell. If we are talking about a separate division, then it, unlike an internal one, is located separately from the parent organization.

A structural unit of an organization is (example)

A separate structural unit is a representative office, branch or other separate unit. When creating it, a certain sequence is followed.

A structural unit is a cell that is assigned certain functions. When creating several divisions, their functions should not duplicate each other. Depending on the location, the organization can create internal structural divisions, as well as separate divisions.