Job application forms. Sample and rules for filling out a job application form

Many employers ask candidates for their existing positions to fill out an application form when applying for a job. Such a document is not included in the list of mandatory requirements for employment (Article 65 of the Labor Code of the Russian Federation), but allows the employer to form a general opinion about the future employee.

Management does not have the right, without the consent of the applicant, to request information that may contain information about special personal data: nationality, religion (Article 86 of the Labor Code of the Russian Federation), etc. If obtaining such information is necessary due to the nature of the work (for example, for access to state secrets), All submitted data is confidential and not subject to disclosure.

More details about personnel documents, including those in demand during the employment of employees, can be read in the material “HR administration from scratch - step-by-step instructions” .

Contents of the application form when applying for a job

There is no single sample application form for employment. Managers themselves decide which aspects of applicants’ lives interest them. Sample list The requested information may be:

• personal data of the candidate (full name, place of residence, citizenship);
• availability of education;
• existing professional skills, work experience;
• information about the previous labor activity;
• sources of income, desired salary level;
• Foreign language skills;
• marital status, family composition;
• having a criminal record;
• hobbies, hobbies;
• other questions.

Most of the information in the application form when applying for a job duplicates the resume of a potential employee, but it also contains information about the employee’s personal preferences, his habits and lifestyle. All this helps to create a more complete portrait of the future employee as a specialist and as an individual.

Find out what data needs to be reflected in the employee’s personal card and what to do if they change, from the material “How to correctly make changes to a personal card?” .

Features of filling out a questionnaire when applying for a job

Future candidates for a position receive an employment questionnaire directly from personnel service employer. As a rule, the document is filled out manually and contains the date and personal signature of the applicant.

The information provided must characterize the employee as a specialist and as an individual, and must also be reliable.

You should approach filling out the form with all responsibility. You need to understand: even if a candidate does not get a job right away, often in search of a suitable candidate for a vacant position, management turns to previously filled out questionnaires, choosing the most suitable one from among the applicants.

For information about what information from the questionnaire will then end up in the employee’s personal card, read the article « Personal employee card form T-2 - download sample » .

Where can I download a sample application form for employment?

Form of this document is not the same for all employers. Our sample will help you get acquainted with one of its options.

Results

Presenting and filling out documents during employment is a crucial moment for the applicant. Using the information he provides about his personal and professional qualities, work experience and other skills, chances of getting desired position increase significantly. At the same time, we should not forget that this information must be not only relevant, but also reliable.

A person is hired for a new job not only on the basis of the results of the conversation. Questioning is the first stage of acquaintance between an employer and a potential employee. The latter is asked to fill out a short questionnaire. The employment application form is issued directly at the interview. The results obtained allow management to form a primary opinion about the skills of the future employee.

As per the law

Current legislation does not provide for a specific form of this questionnaire. The application form for a job interview is drawn up by the employer taking into account his preferences. The main thing is to take into account the requirements for privacy. You can get acquainted with them in the corresponding legal acts(Article 137 of the Criminal Code of the Russian Federation).

The applicant's application form should not cover topics such as:

• religion;
• race;
• nationality;
• origin;
• financial position.

They may well become a stumbling block if the candidate is rejected. Referring to the articles of the Criminal (Article 136) and Labor (Article 64) Codes, he can go to court.

Another important nuance is compliance with the law “On Personal Data”. A job application form (if it is very detailed) cannot be filled out by the applicant without his written consent. More detailed information set out in the specified legal document (clause 4 of article 9).

Do you need a resume?

In the process of filling out a job application, an applicant may encounter questions already covered in the resume. The possible solutions are:

• Make a reference in the application form to the provided paper, thereby unwittingly complicating the actions of the personnel officer.
• Rewrite information from your resume.

The second option is not convenient for the candidate himself. However, he can use a marker to focus the recruiter’s attention on more important points of the resume.

Compilation

To make it convenient for the applicant to fill out the questionnaire, its items should be grouped into categories. It is better to start the questionnaire with typical questions, and place highly specialized ones just below. You should further consider sample possible questions.

Employee information

This section is the simplest. It is filled out based on the following information:

• Date of birth.
• Place of residence.
• Contact details.
• Family status.
• Presence of offspring.
• Military duty.

Sometimes employers are interested in whether there are problems with the law.

Goals regarding work

Here you should place items regarding the desired salary, position, etc. The candidate’s attitude towards work trips is also determined at this stage.

Sometimes employers include a list of qualities or advantages in the sample application form. The applicant is asked to rank them in an order acceptable to them. This allows management not just to get a dry answer, but to understand what the applicant focuses on most when choosing a job.

Education, work experience

Not all employers ask about the applicant’s diploma. Many people are interested in having experience and working skills. For example, if you want to get a job as a secretary, the applicant should indicate your skills in using office equipment and computer programs. The candidate’s indication of his previous places of work allows the employer to draw a conclusion about his stability as an employee.

Additionally

In some enterprises, a sample application form for employment contains items about the candidate’s health. To prevent this topic from being equated with interference in personal life, it is necessary to correctly formulate the question. For example, check with the applicant whether he requires special working conditions for medical reasons? The candidate, in turn, must also indicate whether he has a disability (if any) or other ailments. The latter are important if they involve regular treatment in a hospital setting. Concealing this kind of information will deprive the future employee of the right to benefits, etc.

You can download a sample application form for employment here.

Filling out the questionnaire

It is impossible to give a clear answer to the question of how to correctly fill out a candidate’s application form for a position. There are a number of recommendations that a potential employee should adhere to. Here are their examples:

• Honesty. When filling out the questionnaire, the candidate should answer the questions as truthfully as possible. Otherwise, the employer has the right to terminate the employment agreement if it received false information. This is stated in Art. 81 of the Labor Code.
• Accuracy. Filling out the proposed job application form is done manually, so you need to first skim through the text. It is better to think in advance what to write in each answer. This will help avoid blots and typos.
• No passes. It is considered extremely impolite to ignore any point. If the text of the question is not relevant to the candidate, do not be afraid to indicate this (or you can put a dash).
• There is no need to try to invent non-existent qualities in order to appear smarter and please management. This will not help you get hired. But adequate humor, tact and goodwill will quite play into the hands of the applicant.

To make this procedure more comfortable for the applicant, you can provide him with a sample form. Knowing how to correctly fill out the proposed job application, the candidate will be able to avoid common mistakes.

Before the interview, the applicant can prepare in advance. The right thing to do is to learn how to fill out a job application.

In order for the employer to assess the qualifications of a potential employee, a questionnaire is filled out by applicants when applying for a job. They answer questions and go through an interview to help the boss evaluate the person.

Dear readers! The article talks about typical solutions legal issues, but each case is individual. If you want to know how solve exactly your problem- contact a consultant:

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What it is

A questionnaire is a questionnaire that a person fills out independently by hand according to the specified points. The answers will help the employer obtain the necessary information about the applicant and form an impression of the qualifications and character of the possible employee. If a citizen receives workplace, the questionnaire is filed with your personal file.

Each document is drawn up according to the company form, so it is characterized by several points:

• the questionnaires are semi-closed in nature, since the applicant fills out most of the fields independently, but sometimes the answer is selected from the options offered;
• the distribution method is determined by the communication method, since a certain citizen receives a document to determine the skills and knowledge for the position;
• The questionnaire is developed taking into account the individual characteristics of the workplace.

The employer does not have the right to publish or send out questionnaires en masse. Each enterprise can develop its own questionnaire. For example, some bosses are interested not only in qualifications, but also in the unique skills of the employee.

What is it for?

The questionnaire allows you to achieve several important goals:

• provide the employer with information that will determine the feasibility of employment;
• allow you to evaluate the qualifications and qualities of the candidate.

For citizens looking for work, the questionnaire is also important:

• can be specified additional information, which are not in the resume;
• gives you the opportunity to get to know your place of work better.

Is it obligatory

Article 65 Labor Code it was established that the questionnaire is not mandatory document during employment. The employer has the right to give the document to applicants and require completion before hiring.

Where can I download the form for free?

This will help the applicant prepare to fill out this questionnaire, and the employer will develop his own form based on the example.

How to compose correctly

There are 3 main questions that are asked in each questionnaire:

1. General information.

Employers always ask for standard passport information, criminal records, current residential address, children, etc.

1. Goals for the workplace.

In this section, the employer wants to hear about the applicant's motives. For example, what position is he applying for, does he plan career, can he work overtime or go on business trips, etc. In addition to the citizen's personality, many people ask about preferences, for example, advantages in a particular position, and hobbies.

A citizen can determine what interests him decent salary, good relationships in the team, training at the enterprise, proximity to the workplace, etc. The applicant must put his preferences in order of importance, for example, the work schedule should be in first place, and a high salary in second place.

1. Education information

Employers do not always ask about education, but for some, documented skills are important. Here you can enter not only your main diploma, but also courses and lectures completed that correspond to the desired position.

Basic data

Typical information employers request includes:

• Full name, citizenship, residential address;
• education;
• work experience, professional skills;
• previous employment;
• preferred salary level;
• level of foreign language proficiency;
• Family status;
• whether there is a criminal record;
• hobby.

Standard information may be the same as what is included in the resume, but additional information, such as lifestyle or habits, must be included. The better the employer gets a picture of a person, the better his chances.

For different specializations

Most questionnaires differ in the category where professional skills are required. They differ for different specialties. The information is entered in the “Information about work skills” column.

The employer wants to learn highly specialized skills. For example, a computer typing operator is asked about knowledge of certain programs and typing speed.

It is important for the driver to indicate the category and driving experience. A furniture specialist talks about past projects and furniture assembly experiences.

What questions should not be asked?

Article 86 of the Labor Code establishes that the employer does not have the right to demand information regarding certain personal data: religion, nationality, etc.

If it is necessary to obtain this information for work (for example, to obtain access to state secrets), then it is confidential and cannot be published.

How to fill

The form may be filled out using a blue or black pen on the form provided.

First, the accuracy of the information is checked, passport and diploma data are verified. At the end, you need to re-read the information about yourself for errors.

Sample filling:

What is better to remain silent about?

There are several nuances that are not recommended to be discussed:

• It is undesirable to talk negatively about your previous place of work;
• no need to talk about past mistakes;
• there should be no doubt about qualifications or professionalism.

Application form for employment in the civil service

Government No. 667-r established a form for accepting documents for public service. It can be used when participating in an election campaign.

Form 4

The standard questionnaire contains the following columns:

1. The word “Questionnaire” is placed in the middle.
2. There is space for a photo in the upper right corner.
3. The main part is a column with 2 columns.
4. Below the table there is free space where you can indicate your study time and past work experience. It is required to indicate the years of entry and departure from the position. It is recommended to add the address and name of the organization.
5. Below you need to write down information about military service, relatives, and travel abroad.
6. At the end there is a personal signature and date. Just below there is space for the employer’s signature and the date of acceptance of the document by the HR department. The employee puts a stamp between the two dates.

How to fill out and sample

It is required to record in detail information about work activities and relatives, including their dates of birth, names, places of work and addresses.

There is a separate block 3 in the form where you need to enter:

• trips abroad with dates;
• Availability military rank or duties;
• actual address of residence and as in the passport, if they differ;
• basic data of a civil and foreign passport;
• TIN and SNILS.

If there is space in the questionnaire, you can provide additional information. This column is the last, then the applicant confirms the accuracy of the data with a signature.

For sales consultant

Should include several important blocks. The first section to fill in is personal information, passport details are entered. Then the work experience is recorded with the start and end dates of the activity.

Information is briefly written about the previous employer, what responsibilities and achievements the person had. It is recommended to pay attention to the results of work, confirming them with numbers.

For example, a sales consultant can enter:

• served more than 200 customers at the checkout daily, accepted non-cash and cash payments;
• helped customers choose a product of a certain category, so sales increased by 25%;
• daily displayed goods on designated shelves, won a competition for window dressing;
• was involved in unpacking and arranging price tags for goods, which made it possible to serve customers faster;
• Reported monthly to the employer regarding new products.

Then the key skills of the employee are filled in, it is necessary to clarify what influences the person’s professionalism. For example:

• involved in the sale of cosmetics for 5 years;
• has excellent knowledge of a range of specific products;
• knows how to find contact with customers;
• knows the cash register, understands the rules for issuing and accepting money;
• understands the importance of customer-oriented service;
• knows how to work in a team and achieve goals together;
• knows the rules of trade and understands the law on protecting the rights of buyers.

The sections with achievements are filled in last. The citizen is asked to indicate professional differences. It is recommended to express yourself clearly and provide specific information. For example, a citizen can work in a high-traffic store and calmly serve many customers without rest.

What should an employer do with the application form?

If a citizen is refused to sign an agreement, the application is retained by the employer, the information remains confidential. If the applicant has received a position, the application form is filed in a personal file and stored at the enterprise.

Filling out the application form is one of the mandatory steps when looking for a job. Based on the information received, the employer will draw conclusions about the professional and personal qualities of the citizen, his work experience and expectations.

It is important not to forget that the document is official, so you need to fill out the fields compactly and with confirmation of the words spoken.

Job applicant application form: important legal aspects

Job application contains basic information about the applicant and allows the employer to evaluate the applicant for a vacancy as a specialist with a certain level of competence.

The current legislation of the Russian Federation, in principle, does not provide for the preparation of such a document. Accordingly, the need for an organization to have questionnaires for applicants is determined by each employer at its own discretion.

However, this does not yet mean the employer has complete freedom in collecting information about candidates. First of all, the employer must obtain the consent of the named person to process his personal data (clause 3 of Article 9 of the Federal Law “On Personal Data” dated July 27, 2006 No. 152-FZ). In this case, it does not matter how detailed the proposed questionnaire is, since personal data means any information about a person (paragraph 2 of article 3 of law No. 152-FZ). Such consent must be obtained in writing; the contents of the document are established in paragraph 4 of Art. 9 of Law No. 152-FZ. The document can be issued either separately from the applicant’s main application form or included in its structure.

When drawing up the questionnaire, the employer must show a sufficient degree of reasonableness so that the questions included in it cannot be perceived as violating the rights and freedoms of man and citizen (Article 136 of the Criminal Code of the Russian Federation of June 13, 1996 No. 63-FZ, paragraphs 1-3 of Art. 3 of the Labor Code of the Russian Federation dated December 30, 2001 No. 197-FZ).

For non-compliance with the rules on privacy (including for the illegal collection of information), criminal liability is provided (Article 137 of the Criminal Code of the Russian Federation).

Structure of the application form for a job seeker (download sample)

There is no unified sample of such a questionnaire, so each organization draws it up independently, taking into account the requirements of a particular employer and the characteristics of a particular vacancy.

The standard applicant application form includes the following items:

• last name, first name, patronymic of the candidate;
• Date and place of birth;
• citizenship;
• place of residence, current contact information;
• details of the identity document;
• education, advanced training courses;
• attitude towards military duty;
• information about the presence/absence of a criminal record;
• Family status;
• information about close relatives;
• information about previous places of work;
• professional skills and abilities;
• hobbies, interests, hobbies;
• the applicant’s requirements for future work - you should not ask the candidate’s salary expectations separately for the period probationary period and after its completion, since the establishment for the duration of the test lower salary unlawfully (paragraph 3 of article 70 of the Labor Code of the Russian Federation);
• other information about the applicant depending on the characteristics of the vacancy in question (for example, the possibility of providing recommendations from other persons, etc.).

Usually the application form is given to the applicant for the position directly at the interview, however large organizations may offer to send it to the candidate in advance (for example, by e-mail) or give out to fill the house. There are also no requirements for the method of filling out the document: this can be done by hand or on a computer, although the employer can indicate the preferred option.

For convenience, the questionnaire can be formatted as a table.

Sample of filling out a questionnaire when applying for a job can be downloaded from this link:

So, job application form compiled by the employer in any form, taking into account the requirements for a specific vacancy or specifics labor relations In the organisation. The legislator requires the employer to obtain consent from the applicant for the processing of personal data. For violation of legal processing regulations personal information criminal liability has been established.

A job application form is not mandatory, but extremely useful. After all, hiring a new employee can be compared to a lottery. After all, the employer often knows practically nothing about the applicant. That is why most enterprises practice the use of questionnaires. With their help, the employer will be able to get some idea of ​​the professional and personal qualities of the future employee. In the material on the site we will figure out what questions can be asked in the questionnaire and how to compose it correctly so as not to violate legal norms.

Sample of filling out a questionnaire when applying for a job

Existing legislation does not provide for a unified sample application form for a job interview. Consequently, employers can compile it independently, taking into account the specifics of the enterprise. However, there is an approximate list of information developed in practice that can be included in the document:

• personal information of the candidate - full name, date and place of birth, place of residence, citizenship;
• information about education;
• Foreign language skills;
• presence of military duty;
• professional skills;
• information about work activity;
• employment goals;
• presence or absence of a criminal record;
• marital status and family composition;
• hobbies, favorite activities
• personal qualities.

In addition to the information listed, the job application form, a sample of which can be downloaded below, may contain other questions. For example, regarding lifestyle, habits, and so on. But pay attention to the material presented to the right of the text: be careful with copies of documents.

The presented list can be used as the names of logical blocks that will contain relevant questions. A sample application form for a job seeker is presented below.

A sample form for filling out a job application is a template. Employers can use it as a basis when drawing up their own document.

Information about education and knowledge of foreign languages

In this block, you can ask the candidate to indicate the names of the educational institutions in which he received his education. These can be not only higher and professional educational establishments, but also various courses and master classes. Nearby may be listed foreign languages owned by the applicant. In addition, it is imperative to provide a column in which the degree of language proficiency will be indicated.

Professional skills and work history

Professional skills may include proficiency in any programs, ability to operate instruments, as well as a driver’s category. Next, enter information about your work activity. That is, periods of employment at other enterprises, their name and job title. Quite often they include a clause requiring you to describe functional responsibilities on previous place work. In addition, company managers often want to know why an employee left his previous job.

Employment goals

This paragraph includes questions that help determine the candidate's interest in productive work. Here you can ask about the desired level wages, about attitudes towards business trips and overtime workload. It is also advisable to find out what the candidate's priorities are. For this, separate columns can be highlighted with a ranking from 1 to 5. Using this scale, the candidate will have to determine what is most important to him in the new place - Friendly team, high salary, career growth, fulfillment of plans and so on.

Having a criminal record

The presence or absence of a criminal record is quite important factor when searching for candidates for positions with financial liability, as well as having access to classified information. Some enterprises even provide for a special check of applicants on this issue.

Family, hobbies and personal qualities

Despite the seeming insignificance of this information, information about family, favorite activities and personal qualities can help to understand the character of the applicant and the scope of his life interests. The most important point is “personal qualities”, because it is here that a person tries to characterize himself. And this will help to understand the level of self-esteem and ambition of the candidate.

What questions should not be asked in the application form?

An application form for an applicant when applying for a job is a document that contains personal and sometimes confidential information about a human. Therefore, the person must provide permission to process this information, in accordance with Federal law dated July 27, 2006 No. 152-FZ “ About personal data" At the same time, there are questions that are not recommended to be asked in the questionnaire, since this may be regarded as an invasion of privacy. They may concern:

• religion and belief;
• political and philosophical views;
• health status, except for those issues related to professional suitability;
• details of personal life;
• information about leisure, friends, relatives, acquaintances.

If such questions are present in the document, the candidate has the right not to fill out these columns, as well as any others that, in his opinion, violate the concept of personal privacy. From the point of view of existing legislation, an employer cannot refuse employment to an applicant because he left some cells of the application form blank.

How to correctly fill out a sample job application form?

The main rule when filling out the questionnaire is to provide truthful information. When applying for a job, the candidate submits various documents, which in the future can serve as a tool for the employer to verify the accuracy of the information from the questionnaire. Moreover, at the end of the application form, the applicant must put a signature confirming the veracity of the data. And for providing knowingly false information, Article 81 of the Labor Code of the Russian Federation, is punishable by dismissal.